Canadian Society for Independent Radio Production
Meeting of Directors 
October 10, 2002

Present:  Hal Doran, Douglas Samuels, Dominique Soutif, Steve Wadhams, Barry Rueger, Heather 
Marjury, Janna Graham

1. Additions to Agenda:  
     -Barry suggests discussing item #6 (draft financial procedure) with item#7 (Committee on Governance) 
and to move to end of agenda.

 2. The Agenda was approved.

3.. Minutes of August 24, 2002
       Motion to approve minutes moved by Heather. Seconded by Dominique

4. Motions previously approved by e-mail

"Be it moved that the Board of CSIRP confirms that Hal Doran, as
President and Chair, and Douglas Samuel, as Treasurer, have joint
signing authority for Corporation in all matters financial. Moved by
Barry Rueger, Seconded by Dominique Soutif. PASSED.

"Be it moved that CSIRP hereby appoints Mr. Roger Ousely of the firm
Ousely Havney Clipsham Deep LLP - Chartered Accountants, of
Ottawa, Ontario, as its auditor for the fiscal year 2002-2003.  Moved
by Hal Doran, Seconded by Douglas Samuel. PASSED.

5. Selection of Vice-President and Vice-Chair

     •Be it moved that CSIRP hereby appoints Barry Rueger as Vice-President and Janna Graham
            as Secretary for 2002-03. Moved by Hal. Seconded by Steve. PASSED.
.
6. Treasurer’s Report 

     -     Doug reports $21, 291. 77 in the general account , and $37, 402.91 in the ING high-interest account
               It should be noted that $180.00 in the ING account has been generated since August, 02
               We have $60,000 in deposit insurance

       -       The Draft Budget is in progress: Up to this point we have not had a major operational/annual         
               budget. The draft budget will cover the rest of the financial year (up to the end of March).
               We will also need one for the next fiscal year (2003/04).

       -       Cheques – Doug suggests a third signing authority from the Ottawa area be added.

                   • Be it moved that the Board of CSIRP appoints Dominique Soutif as the third
                    signing authority for Corporation in all matters financial. Moved by Douglas,
                    Seconded by Steve. PASSED.
  
      -Hal  reports that we would be looking at about 720.00 / year to hire a book keeper at 3h/month
          Decision to be delayed until budget completed

-    Doug Ward Independent Radio Production Award : Hal reports that Doug Ward is interested in                          
donating   money  for  an  annual CSIRP award – perhaps $1, 000/y for ten years
We would have to come up with criteria for an award .
Heather and Dominique volunteer to coordinate a committee to come up with award criteria

8) Update on Grant Applications 

   -  Hal  reports Canada Council operating funding requesting $15, 000 was sent October 1, 2002
    -  The Heritage Canada Sustainability grant for $30, 000 was revised with  audit and will be submitted 

9) Membership Report

   - Hal  reports 67 paid members and that we are moving from individual renewal dates to quarterly 
       membership renewals. Memberships that have expired in the last 3 months will get a renewal notice

10) Newsletter Report
   
    -Barry reports a delay in this season’s Wavelength and that the Communications committee haven’t had   
a chance to meet

11) Recent and Current Projects – Victoria

- Radiant Dissonance – applying for travel funding through Can.Council to promote RD in SanFran
  National Federation of Comm. Broadcasters in March
 - Trillium Workshops : Big meeting for Ontario was cancelled, to be re-scheduled at a later date
 - Full Moon :   Au Grand Bois is deciding whether they can host us again  next summer
- International Features Conference to be held in Toronto at the end of May ;  a 2 day documentary       
workshop is planned to follow the IFC. This replaces the workshop which had been planned for Kingston.
-Darren Copeland wants CSIRP to be a partner of Deep Wireless; this could be a good avenue to be
  part of the IFC 

-Janna reports that she submitted a proposal to the New Brunswick Arts Board for $20, 000 to
  hold a story-telling & audio art retreat in NB for summer of 2003. Will hear back first December

12) Charitable Status 

 – John Muir has submitted a proposal to CSIRP board confirming his willingness to apply for char.       
status  on CSIRP’s behalf.  Before he can continue, he will need the board’s approval, a copy of governing 
documents and items as outlined in his proposal.

NCRA-
 •Be it moved that CSIRP trade memberships with National Campus Radio Association.
 Moved by Barry, Seconded by Hal. PASSED.

13) Committee on Governance / Financial Review

-The board has to deal with some fundamental  issues relating to financial management, policy, 
compensation & contracts

- Discussion over structure of governance committee is postponed until a future meeting.


Meeting Adjourned.