Sorry for the delay folks - it has been insane around here.

CSIRP Board Meeting 

Monday May 6, 2002 at 8 PM EDT  

Barry Rueger (Wise, Virginia);Victoria Fenner (Wise VA);; Douglas 
Samuel (Ottawa, Ontario); Heather Majoury (Windsor, Ontario);  

Regrets: Dave Kattenburg (Brandon, Manitoba); Chris Brooks (St Johns, 
Newfoundland), Andy Posthumus (Edmonton, Alberta)  

Meeting started at 8:20 PM EST

AGENDA

1) Additions to Agenda

2) Approval of Agenda

3) Approval of Previous Minutes

4) Treasurer's Report and Financial Statement - "We want more!" The 
current bank balance is: $48,183.53, $35,000 of which has been moved 
to ING.   The audit has been completed, but seems to be still missing 
one Canada Council payment.  Doug will follow up with Charlie after 
tax season.  

Procedures - no cheques without invoices or receipts; tighter 
management of cheque writing, improved record keeping.  

Credit Cards - still sorting out the options on that.  Doug will 
check out Plan B.  

Wavelength - nothing has been invoiced.  Debate on who should do 
invoicing.  Barry will email existing accounts.  Hence forth the 
person selling the ad is in charge of invoicing, with a copy to the 
Treasurer.  

5) Liability insurance for board members - estimated cost $800 to 
$1300 per year, but we won't know until we complete the application 
Doug has.  Seems now that the risks are minimal, but Hal will further 
research.  

6) Membership Report - Current status   60 paid up members (Postage 
Paid return mail envelopes for member renewals and workshops will be 
ready at end of month.)  

7) Newsletter Report - need content - 12 or 16 pages.  Got to get it 
out this month.  

8) Current Projects a) Trillium workshops have been an amazing 
success b) Full Moon - sold out, next year in Sackville  

9) Website Development - Priorities for next year  

a) Suggestions We need more articles on web site - training resources 
audio files feature of the month Photo of the Month - (then move  
into rotation) web designer has some time Victoria will pass on 
suggestions when she talks to him. 

b) E-commerce - Hal mentioned Magma he just got the bill 

10) Capacity building grant - Hal hand delivered on morning after due 
date. Hasn't heard anything.  We need to  follow up. Also need to get 
Barry to contact Marlene Catterall to send support letters  We need 
to send more supporting  material. Hal will send us paper copies of 
the grant in snailmail.  

11) Annual Board Meeting -  Saturday August 4th - John Muir's 
Cottage. Hal will send out a copy of our goals from last year, and 
our two year development plan for review beforehand.  

12) Annual General Meeting - National Library of Canada 5:00pm   

Board elections will happen concurrently with AGM. We will ask 
membership prior for nominations for spot on board that could be 
filled from the AGM.  Heather will design a pamphlet and info page 
for website re: board members their responsibilities and how to 
become one by June.  

13) Charitable Status - Hal hasn't done anything but he will. 
Victoria feels we can wait until October to move on this issue.  Hal 
will go ahead and get some estimates.  

14)  Next Meetings - July 8th  at 8:00pm 
     August 24th (Johns)
     October 7th at 8:00pm 





                                     
===================================
Barry Rueger & Victoria Fenner
Bagatelle Communications & Management       
Canada: 155 Scarlet Road, South River, Ontario P0A 1X0             
U.S.: 8124 Collins Mountain Road, Wise, Virginia 24293
Phone: 276-328-9624   Fax: 276-328-9625
http://www.community-media.com
AIM/MSN/Y! ID: AppalBarry

http://www.csirp.org

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