Canadian Society for Independent Radio Production Meeting of the First Directors Wednesday July 29, 1998 By Telephone: In Ottawa, Ontario: Hal Doran, Victoria Fenner, Barry Rueger In Hamilton, Ontario: Andy Posthumus, Lilllian Blume In Peterborough, Ontario: John K Muir In Brandon, Manitoba: Dave Kattenburg. These persons being the full paid membership of the organization at this time. Minutes recorded by Barry. 1. Call to Order - The meeting was called to order by Victoria at 8:00 PM Ontario Time, 7 P.M. Manitoba Time. All were amazed by the triumph of technology over distance. 2. Agenda - The Agenda was accepted as presented. 3. Financial Statement “Money is the root of all Good” (Andy) There is about $730.00 in the CSIRP Bank Account. Our only anticipated expenses are $100 honorarium to our lawyer Bill Reid (in Hamilton) who has prepared our bylaws and will handle the balance of the incorporation process. Our incorporation will costs will be $200.00 plus $50.00 for each Name Search. 4. Appreciation (John) Much gratitude to Andy for his hard work in Hamilton. 5. Discussion of Bylaws (comments from Dave) 1.02Seems very general - is this good? Should we be more specific? 2.01Definition of “the applicants for incorporation” 3.02Question of grammar. Dave was corrected by Lil. 5.03and 5.09 Meetings shall be held “within Ontario”! (Comments fromVictoria) 2.06 and 2.08 Can we eliminate permanent “associate” memberships. 6.01Fiscal year should be April 1 to Mar 31, not May 1 as written. (Comments from Lil) a) Should organization be spelled with a “z” or an “s”? Majority vote for “z”. Clarifications and comments 1.02The objects, which will be more specific, and/or the Letters Patent are separate from the bylaws; we are also advised to be as general as possible to accommodate future needs.Andy will clarify with Bill. Victoria will send Andy the “Objects of Incorporation. 2.01We (the first seven) are the applicants for incorporation 2.06and 2.08 We will delete “Associate 5.03and 5.09 Andy will ask Bill to clarify whether we can change to “in Canada”. Moved: Ratification of bylaws will be tabled pending amendments. An on-line vote will occur in two weeks time when new bylaws have been circulated. 6. Membership Fees and Services a) Admissions to conferences and workshops shall include a membership fee b) Annual membership shall be $35.00. Member services to be provided: Newsletter; Website; Decoder Ring; Workshops; Job postings; Networking opportunities. 7. Outreach a) A conference or workshops will increase membership effectively b) Our coming out announcement should also announce a conference or workshop c) A good newsletter will also build membership. We should target the beginning of September. d) We will place a call for members on ncra-info; radio drama lists; and any other relevant lists. Barry will compose the introductory message to send out this week or next. e) Website - it is time to re-examine the public and private sections of the site. Barry will talk to John Hall sometime soon. f) We should target individuals as well. We should develop local chapters and networking. Dave left at this point. g) Workshop possibilities include radio drama; documentary production; John; Hal; Barry; Lil; Andy will begin development and correspond as needed. Actually, Victoria will have opinions too, and Dave has left the phone call, so it’s probably all seven. The group will report back at the next meeting. We will announce that something will be planned for May of 1999. h) Barry requests that General meetings and plenaries be held some other time than useful workshops. 8. Projects a) Barry and CKCU have a large Millennium project in the works which is intended to involve CSIRP in some degree. It is planned to include an audio server for program distribution, the management of which is intended to be handed over to an outside organization. Unofficially that would be CSIRP. (Barry will HTMLize the summary for John to post on the website if possible) b) Victoria wishes to pursue an Audio Art project with the Canada Council under the CSIRP banner. Everyone loves it. John and CFFF are doing similar work. He and Victoria will talk and report back. c) Victoria suggested that CSIRP develop a Millennium programming project of it’s own which would tie with CKCU’s project. She also would like to develop a youth journalism project. 8. CRTC Review of Campus Radio a) Content and philosophy of the submission can be discussed most effectively on-line by the interested parties. Also it’s cheaper. Barry will head the process. John and Andy will join in. b) The NCRA conference in Victoria was the beginning of the consultation process. Barry will find out the closing date. Our deadline is the end of August. 9. Motion to Adjourn (Lil) Approved. =================================== Barry Rueger & Victoria Fenner Bagatelle Communications & Management (613) 725-9799 1140 Fisher Avenue, Apt. 504 Fax (613) 725-2297 Ottawa, Ontario K1Z 8M5 http://www.synapse.net/~rueger/