AGENDA for CSIRP Board of Director's Meeting for 08 Oct 2003 7 p.m. EDT Chair: John K. Muir 01. Approval of Agenda & Chairs Opening Remarks On-going items and rationale for this meeting 02. Approval of Previous Minutes (09 August 2003) http://www.radiosite.ca/minutes/030809_bod_minutes.txt 03. Director's Membership Status 04. Business Arising - from previous minutes not covered in other reports & Correspondence Received a) Letter from Victoria Fenner b) Letter from David Kattenburg 05. Matters Arising from Contracts and Resignations 06. FMOK 2003 Project Manager's wrap-up report. 07. Review of Proposals coming from the Board Retreat 10Aug03 (see attached) a) Notes from the Board Retreat b) CSIRP Goals: 2003 (Hal Doran) c) Proposed Text of Membership Brochure (Rick Cousins) 08. Ontario Trillium Foundation (OTF) grant Year 02 & 03 Relating to OTF funding of the CSIRP sponsored "Creative Radio Initiative" CRI project. a. Year 02 Report to OTF for CRI. Report awaiting YE03 audit b. Proposals for Year 03 Activities. Introduction (John Muir) New Adventure in Sound Art (NAISA) proposals for; 1) "Deep Wireless" Conference - "Radio Without Boundaries" 2) Radio Art Dissemination Project 3) Northern Ontario Workshop Trent Radio proposals for; (please note Chair's conflict of Interest) 4) "First Person Present" with Chris Brookes 5) "AudioSoup" a workshop in Digital and Related Audio Production Jacob John Vrieswyk and Robertson Holt proposal for 6) "Radio Tonic" - Understanding Experience Between Transmission and Reception Other proposals to come from Heather Majuary; and Michael Waterman. 09. Committee Planning & Appointment of Committee Chairs Wavelength Publicity and Brochures - membership, recruitment Internet Entities Sustainability Committee Trillium Committee Other Suggestions 10. Presentation of Financial Statements for the current fiscal year to 31 August 2003 11. Vice-president's Report (contained in Item 07) 12. President's Report 13. Any Other Business Code of conduct for list serve to keep emails civil & prevent abuse of the medium (Doug Samuel) 14. Setting the next BoD meeting proposed for 01 Nov 03 at 10 a.m. EDT 99. Adjournment [end] *** for CSIRP BoD Meeting 08Oct03 Item 02 Previous Minutes (09 August 2003) CSIRP BoD Meeting 09 June 2003 MINUTES of the CANADIAN SOCIETY FOR INDEPENDENT RADIO PRODUCTION BOARD OF DIRECTORS MEETING held in the Studio Room, Arts Court 2 Daly Avenue, Ottawa, Ontario KIN 6E2 on 09 Aug 2003 at the hour of 10 a.m. P R E S E N T: John K. Muir, Douglas Samuel, and Janna Graham Regrets: Heather Majaury, and Dominique Soutif Notice of this meeting having been made to all Directors, and a majority of the Board being present in person, the meeting was declared duly constituted and called to order at 10:05am, with John Muir acting as Chair, and Janna Graham acting as Secretary. 1). Approval of Agenda An agenda was agreed upon and discussion followed. 2). Minutes of 12 June 2003 UPON A MOTION duly made, seconded and carried, the minutes of the previous Board meeting, held on 12 June 2003, were approved. 3). There was no Business Arising from previous minutes not covered in other reports. 4). Nominating Committee Report - Dominique Soutif, It was reported that nominees for presentation to the Membership at the Annual General Meeting of Members set for 09 August 2003, an immediately following the Board Meeting are; Audrey, Churgin, Rick Cousins, Janna Graham, Fred Eckert-Maret, John K. Muir, Lois Ross, Doug Samuel, and Dominique Soutif. It was also reported that a further nomination for Angie Blake had been received by the Secretary. The Board thanked Dominique Soutif for his work as Chair of Nominations Committee. 5a) Financial Review prepared by Ouseley Havney Clipsham Deep Chartered Accountants: Due to miscommunication, the audit of the balance sheet and the statement of revenue and expenditure will not be available for the Society's annual general meeting. Unaudited financial statements prepared by Sally Clare and restated by John Muir were presented to the Board at this time. It was noted that; a) CSIRP is not registered for GST, and therefore it is anticipated that amounts owning and owed for GST may need to be recalculated. b) certain amounts received in the fiscal year from Ontario Trillium Foundation may have to be set aside as deferred revenue. c) The amount of $6,588.17 shown as owing to Laurence Stevenson at 31 March 2003 should be reviewed for clarification. UPON A MOTION duly made, seconded and carried, the Board moves to that these financial statements be presented as amended to the Membership and that a date be set as soon as possible for a Special Meeting of Members for the purpose of presenting audited financial statements for one year ending 31 March 2003. It was noted that the financial statements presented are for information purposes only and are not intended to be a substitute for an audit. 5b) Financial Statements to 30 June 2003 prepared by Sally Clare, CSIRP Bookkeeper. A balance sheet and income statement reflecting the organisation's financial activities up to 30 June 2003. It was noted that the following adjustments must be made on the income statement: - Full Moon registration revenue should be shown as 'Workshop Fees' rather than 'Memberships Organization' - The $1,395.00 of 'Miscellaneous' in Revenue needs to be allocated. - The $75.14 in 'Artist Fees' paid to Hal Doran needs to be adjusted. UPON A MOTION duly made, seconded and carried, the financial statements for the period ending 30 June 2003 as amended and subject to the 2003 year end audit were accepted. 06) Full Moon Audio Art Camp Report - Janna Graham Confirmation that CSIRP is the recipient of $20,000 in Canada Council media arts funding for the production of Full Moon 2004 in the Maritimes was received in this month. Janna Graham reported that Full Moon 2003 is sold out and that CHMA Radio crew is Sackville is gearing up for the 17th of August when the camp begins. 07). Any Other Business Contract Settlement It was reported that noted that a CSIRP cheque dated 16 July 2003, in the amount of $6,246.15 and payable to "McCarthy Tetrault in Trust" was delivered to the Society's lawyer on 21 July 2003, in order to resolve any amounts owing to Victoria Fenner. Final issues regarding the transfer of ownership and control of CSIRP internet entity was still being resolved. We are waiting for a response as of 22 July, 2003. Trillium Foundation It was reported that a copy of the letter of agreement between OTF and CSIRP was received on 23 July 2003. An interim report on the Creative Radio Initiative project is to be submitted to OTF by the end of August 2003. 08) Set Date for next BoD meeting - To be decided by incoming 2003-04 BOD after AGM. 09) Adjournment. There being no further business the Meeting was adjourned at 11 a.m. _______________________________ _______________________________ John K. Muir, President & Chair Janna Graham, Secretary [end] *** for CSIRP BoD Meeting 08Oct03 Item 03. Director's Membership Status Confirmation of Director's Membership status. CSIRP by-laws state that each Directors shall be a Member of Society at the time of their election or within ten (10) days thereafter and throughout their term of office. *** for CSIRP BoD Meeting 08Oct03 Item 04 a) Letter from Victoria Fenner / 28Sep03 Dear Friends and Colleagues: First of all, I would like to say congratulations and thank you to the new members of the CSIRP board for offering your help this year. CSIRP is an organization to which I still remain committed, and it is gratifying to see that there is the will to continue forging ahead. As I'm sure you know, CSIRP's last year was very difficult. I still am at a loss to understand exactly what went wrong and why. On my part it is enough for me to say that I stepped back from the organization feeling angry, hurt and confused. The ultimate reason for my departure was the failure of the organization to pay for several months work which I had put in on the Trillium project and Radiant Dissonance. I did resign, but only because I could no longer keep working with no guarantee when or if I would be paid. The invoices for my services was finally paid in late August, and only then after negotiations between lawyers. Despite this difficult situation, I made every attempt to ensure that the immediate work was completed on time and to the best of my ability (specifically, I timed my resignation so that it would happen after the London Electronic Words workshop. I also cooperated fully with New Adventures in Sound Art, the organization that took over organization of Transmission sans Frontieres which was the last event in last year's Trillium schedule.) I did this because, first of all, I consider myself to be an honourable person. Even in the most difficult of circumstances, there is a greater good which needs to be served. And at the heart of the matter, I still want this organization to succeed. I am glad that we finally have the financial aspects of this situation wrapped up, but there is still more work that needs to be done to heal the wounds. I am gratified by the number of emails from CSIRP members and past event participants which reassured me that my past contributions have been valued. And I do believe in my heart that I still have a role to play with CSIRP, despite the past difficulties. Further to this end, I propose that the board re-offer me the contract for the Third year of the Trillium workshops. I would like to emphasize once more that the only reason I resigned in April 2003 was because of the organization's failure to pay, and also because of the considerable emotional distress the situation was causing me. Had this not been the case, I would have stayed to resolve these difficulties. When this project was first proposed, it was with the understanding that I would be the coordinator for the entire three years. I requested a written contract for the last two years of the project in June 2002, and I was told that the Board was only willing to sign a one year contract, but that the third year was assured. I suggest that it is also in the organization's interest for practical reasons. I did a lot of preparatory work last winter for this year and I know I can work quickly, hit the ground running and come up with a schedule which is as interesting and exciting as the previous two years have been. At no time has anyone on the board suggested that the quality of my work has been an issue. In fact, I have often received compliments on the work from the board. Therefore I see no obstacle to the reinstatement of this contract. As a result of our previous settlement, the CSIRP board has no legal obligation to grant this request, and I acknowledge this completely and fully. What I am asking the board to do is reconsider on the basis of what is right, not just what is legal. And also what is practical - you know I will do an outstanding job, as in previous work I have done. I request that this be discussed at the next meeting of the board. I have every confidence that the new board can come up with new solutions which will help us all in our mutual goal - a strong organization to serve the needs of radio producers. In hope, Victoria Fenner [end] ** for CSIRP BoD Meeting 08Oct03 Item 04 b) Letter from David Kattenburg / 01Oct03 Hi John and fellow CSIRP board members ... Further to my telephone conversation with John, I'd like to share with you a program series idea of mine, and solicit your involvement on some level. I'd be delighted if CSIRP would join forces with me on this, in a consultative/facilitational capacity. The details: The Green Planet Monitor radio series will examine how science and technology -- appropriately applied in communities across the developing world -- are helping to conserve and protect air, water, soil and wildlife, improve agriculture, urban life and health, and bolster equitable social institutions. The Green Planet Monitor radio series will consist of news reports, documentaries, interviews, commentary and original music, assembled in fast-moving magazine format, for broadcast by university/community and listener-supported radio stations across Canada and the U.S. beginning in the fall of 2004. A Green Planet Monitor Web site will also be created, consisting of audio segments, photographs and text. The Green Planet Monitor radio series -- and Web audio components -- will be co-produced by myself (Earth Chronicle Productions, Brandon, Manitoba) and Victoria Fenner (Bagatelle Communications & Management, Hamilton, Ontario), acting as Executive and Senior Producers respectively. The Green Planet Monitor production team will also consist of four Associate Producers, based at locations in British Columbia, Alberta, Ontario and a maritime province. Their role will be to travel to Asia, Africa or Latin America and produce pieces for the series featuring Canadians from their regions who've transferred, shared or exchanged technology, skills and know-how with developing world people. Victoria and I will probably do some travelling too. Associate producers will be young (25-35), early career types. They'll come from across Canada, and have little to no international travel experience. They will, however, have solid radio production credentials and be formally linked to a radio station or professional association in their home community. They will be oriented, and then paid to travel to Africa, Asia or Latin America to gather material for pieces they'd produce for the series. I would like to propose that CSIRP take charge of identifying potential candidates for these four Associate Producer posts -- and facilitate their selection by myself. CSIRP would manage/facilitate the search and selection process, co-develop and run a session or series of sessions where Associate Producers would be oriented, and promote the radio series once it's complete. CSIRP might also take charge of organizing public sessions shortly before the series takes to the airwaves -- in two or three locations across Canada -- where APs would share their travel, global development and radio production stories to audiences, promote awareness of global development and development media issues, and promote CSIRP and its mission. I imagine CSIRP would want to hire someone to do all these things, to coordinate its end of the project. This person would be paid out of the total project budget, which I reckon will come in at about $250,000. Earth Chronicle Productions would seek funding, with CSIRP as a contracting partner. To cover its end of the work, CSIRP could carry out its own fundraising as well, in partnership with ECP. Details need to be worked out. We'd obviously have to coordinate ourselves, but could fundraise independently to a degree. If CSIRP is interested in exploring this proposal, let's kick it back and forth by e-mail. With a good proposal in place, we simply send it out to potential funders. We could establish a funding threshold for launching the project, so that if and once we begin, we'll be certain of our financial standing. Let's talk. Ask questions. Cheers ... Dave [end] *** for CSIRP BoD Meeting 08Oct03 Item 06. FMOK 2003 - Project Manager's wrap-up report. for CSIRP BoD Meeting 08Oct03 Item ?? Final Report : Full Moon Audio Art Camp 2003, Rockport, New Brunswick Submitted to : Canadian Society for Independent Radio Production Directors & Attic Broadcasting Co. Ltd. Board of Directors prepared by Janna Graham October 3, 2003 Objectives: Full Moon Audio Art Camp brings together emerging and established sound artists to focus on audio art production in a retreat-type setting. For a week, 18 participants and 2 artists-in-residence live and work at the Full Moon site and take part in listening exercises, technical and aesthetic sessions, production workshops and are mentored by established artists-in- residence. Collaborative and independent projects emerge throughout the week. A fertile meeting ground for new ideas and approaches, Full Moon encourages participants to experiment with different artistic processes. The camp also aims to expand the audience for audio art in Canada. Where: The fifth annual Full Moon Audio Art Camp was held in Rockport, New Brunswick August 17 - 23, 2003. CHMA Radio in Sackville, New Brunswick agreed to be a 'host-partner' with CSIRP to produce the camp in Atlantic Canada. Financial administration for the project went through CHMA accounts. CHMA, in turn, was paid a sum for office support, as well as gear and facilities rental. $2,500 went into the station to hire additional staff throughout the summer. As well, equipment such as headphones, cables, power tools, and a fancy microphone snake (donated by John Muir) now belong to the station. The home and property of Bertholet Charron and Lesley Johnson of Rockport, NB were rented for the purposes of bedrooms for artists-in-res., group gatherings, workshops, camping, etc. The local restaurant in Rockport, "Wilbur's Cove Tea Room", was rented from Edna MacDonald for the purposes of meal preparation and serving throughout the week. This worked out really well and participants enjoyed making the 'hike' (4 minute walk) to the Tea Room for meals. Temporary and permanent structures built on site included an outhouse, an outdoor shower, a washing station and a canopy-shelter for workshops. Many of these structures were built as part of a volunteer work weekend in which 25 CHMAers and other locals came to Rockport to help with construction for the camp. We thanked them with dinner and beverages. Who: In January, CSIRP hired me to coordinate the camp, which was originally planned for Au Grand Bois in Ladysmith , PQ. It was decided that Sackville area and CHMA Radio offered more interesting possibilities. I hired the following support staff: James Connop (site manager), Lorne Altman (gear guy), John Muir (technician) and Marsha Lemos (chef). Marsha Lemos hired two kitchen helpers. Artists-in-residence for 2003 were Chris Brooks (documentary producer) and Rita McKeough (performance & audio installation artist). Artist-in-residence Chris Brookes and Rita McKeough proved excellent teachers and provided many good vibes and loads of inspiration for participants. The artists-in-residence worked with the camp coordinator to plan the program for the first couple of days, then the remainder of the schedule emerged as the week progressed. Rita and Chris worked with their project groups, gave artist talks and were basically on call throughout the camp to help participants with their on-going work. The first two days featured a lot of workshops introducing ideas and techniques, while the second half of the camp consisted of more room for independent project time. It worked out well that Chris focused on narrative / documentary while Rita worked with soundscape and audio installation. It should be noted that the tradition has been a two--year term for each artist-in-residence. For the sake of continuity, Rita McKeough should be invited to be an artist-in-residence for 2004 Full Moon. She becomes, then, the 'senior artist-in-res'. For the second artist-in-residence, Chantal Dumas (Montreal, PQ) and Tim Wilson (Bear River, NS) are both interested in the spot. Other session / workshop facilitators contributing to the camp from the local area included Bertholet Charron (sound/acoustics), Helen Pridmore (vocal techniques), Peter Flemming (microphones). John Muir and Lorne Altman also facilitated sessions. Soundwalks / sonic explorations included Rockport stone chimney (led by Bertholet), Dorchester Island Wharf and old abandoned fertilizer warehouse (led by Marsha Lemos). John Muir coordinated a trip to Radio Canada International for interested participants. I liked the idea of having local artists / technicians come to Full Moon for an afternoon to give their session and participate. What : Website additions with locale changes and mail outs to local campus/community stations, artist-run centres and media-arts centre were made in February, 2003. Registrations came in by email throughout the next six months. We were sold out in June. However, a few registered participants changed their minds in July. Luckily, there was a waiting list, so it wasn't a problem filling spaces. I would recommend that future coordinators have participants send in a 100.oo deposit to hold their place. Or, have them pay in full by May 31st. I was too relaxed on payment, and it became confusing as Hal Doran at head office was receiving cheques, while I was only receiving registration forms. Keeping an up to date spreadsheet and checking in with head office regularly is essential. It should also be noted that in the past it was thought only fair that American participants be limited to 4 or 5 places, as this a Canada Council funded project. Program Schedule Mornings were generally reserved for listening exercises and soundwalks, while afternoons tended towards technical workshops and aesthetic sessions. Each evening after supper we had listening showcases for participants and artists-in-residence to play their work. The schedule basically looked like this. As you can see, it is a challenge to balance workshops and sessions with independent creative time. Our philosophy was to jam pack the schedule with a variety of sessions for Monday and Tuesday, and to give more independent / group project time for Wed, Thursday and Friday. For instance: SUNDAY - Arriving Day. Dinner, Site Tour, Introductions, etc. MONDAY 8:30-9:45 Breakfast at Tea Room 10:00-10:30 Gear Show & Tell (w/ Lorne Altman) @ Firepit 11:45-12:45 Soundwalk to Rockport Stone Chimney (Bertholet) 12:45-2:00 Lunch at Tea Room 2:00-2:45 Soundscape Composition @ Forest Theatre 3:00-4:30 On Narration (w/ Chris Brooks) @ Forest Theatre 5:00 - 6:00 Intro to Cool Edit Pro (w/ John Muir) @ Sun Porch Studio 5:00 - 6:00 Intro to Pro Tools (w/Chris & Lorne) @ Front Room Studio 6:30-7:30 Supper at Tea Room 7:30-9:00 Rita McKeough Artist Talk and Presentation @ Living Room TUESDAY 8:30-9:45 Breakfast at Tea Room 10:00-11:30 Soundwalk of Dorchester Island Wharf and Abandoned Fertilizer Factory 11:30-12:30 Psycho Acoustics (w/ John & Chris) @ Bug Tent 12:30-1:00 Lunch at Tea Room 1:30 - 2:30 Building a Battery Amp (w/Rita) @ Front Lawn Tables 2:30-3:00 Sound and Recording (w/Bertholet) @ Forest Theatre 3:00-4:30 Advanced Cool Edit Pro (w/John) @ Living Room Studio 3:30-4:30 Alvin Lucier Recording Re-enactment (w/ Rita) @ Living Room 4:30-6pm - Free time 6:00-7:30 Supper at Tea Room 7:30 - 9pm Chris Brooks Artist Talk and Presentation @ Living Room WEDNESDAY 8:30-9:45 Breakfast at Tea Room 10:00am-11:00 Soundscape Composition (w/Lorne) 11:00-12:00 Parabolic Microphone Demo (w/Paul Matzner) @ Front Porch 11:00-12:30 Group Projects (Rita - Audio Install, Chris- Story telling) 12:30- 1:30 Lunch at Tea Room 1:30 - 3:000 Building a Contact Microphone (Peter Flemming) @ Front Lawn 1:30 - 3:00 Experimental Vocal Techniques (Helen Pridmore) @ Forest Theatre 3:00-6pm - Free Time for Independent Work / Group Projects 6:00-7:30 - Dinner at Tea Room 7:30 - 9:30 Showcase for Participants @ Living Room The Magic Participants worked diligently throughout the week both independently and as part of their project group to contribute to the final performance on Friday night at the forest theatre. This was a new element to this year's camp - we invited the local community to come out to share food with us and listen to works in progress and pieces created at Full Moon. Response was great! As this was the camp's first year in Atlantic Canada, it afforded the opportunity for Maritime based artists to participate. I was very happy that we had 4 participants from the Sackville area (2 were CHMA Radioers!), as well as a few others from the Maritime Provinces. It is the hope of CSIRP that Full Moon Audio Art Camp will be held in the same community for a period of 2 years. New CHMA Radio station manager, Pierre Malloy (a participant in 2003 camp) is keen for the station to host the 2004 camp. Obviously, a formal agreement between Attic and CSIRP BOD will have to be worked out. As well, there has not yet been any commitment from site owners in Rockport to hold the camp again on their properties. I would heartily encourage future coordinators and hosts to pursue Bertholet Charron's property and Edna MacDonald's Tea Room as it was an absolutely incredible setting for the camp. It should be noted that advances for Full Moon related expenses were made payable to CHMA Radio in 5 instalments. These have all been accounted for and balanced by CHMA Radio bookkeeper, Diane Michaud and myself. The most significant variance from the budget was site and facility materials. We went about over $1500 for construction materials for shower and outhouse. The positive side is that these are now permanent structures at Bertholet's. If he agrees to hold the camp there again, less would have to be spent on construction. Also, for food we went $500 over-budget. As we did not spend anticipated amount for technical gear, we were okay in the end. I think a major part of Full Moon's success in 2003 was the presence of the local community. CHMA Radio played a significant role in creating this presence - staff and volunteers supported all stages of the project - from promotions, to fielding telephone calls, to outhouse construction! Also, camp participants said over and over again how great it was that many of our support staff and sessional instructors were from the local area. It helped root participants, giving them an idea of the Sackville area and the local artistic community. I feel it was beneficial on many levels for CHMA Radio to have participated in a national project of this scope. The relationship between CSIRP and CHMA created a wonderful energy that was sustained throughout the week. Coordinating Full Moon 2003 was a great learning experience and a good exercise in juggling many things. The magic is in our own back yard. Who knew? Much appreciation to John Muir for his encouragement and support. Thanks to Victoria Fenner, past coordinator, for building Full Moon. And thanks to Attic Broadcasting Board and CHMA Radio folks for letting me fly with this project. Respectfully Submitted, Janna Graham, October 3, 2003. *** for CSIRP BoD Meeting 08Oct03 Item 07a - Review of Board Retreat Proposals from 10Aug03 2003 CSIRP Board Retreat 10 August 2003 Location: Lac Bernard, Quebec Present: Audrey Churgin, Rick Cousins, John Muir, and Douglas Samuel Status: Unofficial meeting of some board members The following proposals are to be presented to the Board at a duly constituted Meeting. 1. Officers to remain as they are until Special General Meeting 01Nov03 Sally Clare, Bookkeeper Hal Doran, VP Admin & Finance Janna Graham, Secretary John Muir, Chair & President 2. Accept "CSIRP Development Proposal" submitted by Hal Doran August 2003 (attached) 3. By-law amendments. Two year terms, Electronic notice and other items to be left until annual general meeting August 2004 4. The theme for CSIRP "education and dissemination" 5. Mission statement and goals a) Mission Statement 1) to introduce artists and others to sound-art; and the radio arts in general 2) to train artists and radio producers in the skills and techniques associated with the production and broadcast performance of audio material; 3) to facilitate the production and dissemination of new audio material (excluding "music", there are several organisations dedicated to this) 4) to support the independent radio producer and sound artist community; and form liaisons with organisations which serve our membership. b) Short-term Goals: This will see us through until November 2003, at which time we will have a general membership meeting. Programme Goals 1) Plan the events for the final year of the Trillium grant (Nov03-June04). 2) Explore grants for new projects 3) Draft plan for Radiant Dissonance (or similar) project to be submitted by the spring grant deadline (Production and dissemination). Development (Organisational) Goals 4) Complete the audit 5) Complete and submit the Trillium grant report 6) Have timely and regular financial reports available to board members and the membership at large. 7) Publish WAVELENGTH in mid-October 2003 (providing time for Hal to assemble it and include schedule for upcoming Trillium grant programs). c) Longer Term Goals: This will see us through to the next Annual General Meeting (August 2004) and beyond) Programme Goals 1) Trillium Grant: Conduct workshop & seminar series with third year of funding 2) Canada Council a) Conduct "Full Moon" 2004 event b) Consider location and prepare application for "Full Moon" 2005 3) Survey the membership to determine what sorts of people join CSIRP and their needs.. 4) Develop programmes to attract the sorts of members we think will benefit from what CSIRP has to offer. 5) Publish WAVELENGTH twice a year. Aim for one issue in September, one in early March. These dates may be adjusted to account for the workload of those producing the newsletter and other considerations which make the time-shift worth while. Development (Organisational) Goals 6) Increase membership to its natural level according to the level of program activity (50 more to a total of 100). 7) Develop a solid framework such that CSIRP can support interesting services to its members. The infrastructure will support our activities, and not create additional overheads. 8) Reach CSIRP members by mail three to four times per year (newsletter, AGM announcement, membership renewal ...) 9) Use sustainability grant to create a CSIRP head office and staff 10) Secure matching funds for the sustainability grant (including other grants and volunteer time donated) 11) Develop standard formal contracts which will be used to engage the services of contractors to CSIRP. 12) Form alliance with CARFAC 6 CSIRP List of Important Dates Items by rough Date or Deadline (proposed) * = meeting Sep 03 Trillium Report submitted (JK Muir) /w workshops & meetings (JK Muir) articles &c (editor Angela Blake) Sep 03 CSIRP audit starts (Hal Doran & JK Muir) Sep 03 Membership Kit prototype ready (Rick Cousins) /w CSIRP Brochure three fold 8-1/2 x 11 Membership cards and thank you letters Receipt Book (or similar) & payment envelopes copies of Wavelength other CSIRP propaganda Sep 03 OTF CRI Year 03 Programme Roughly Set (JK Muir) * Early October 03 BoD Meeting (last week of Sep/first week of October not set) 15 Oct 03 Wavelength /w membership (form/renewal) (Hal Doran) membership survey (Audrey Churgin) details of CRI Programme (JK Muir) * 01 Nov 03 BoD & Special General Meeting * Dec03-Feb04 BoD Meetings & Setting Full Moon 04 Director & Details 15 Mar 04 Application for Full Moon 05 * 31 Mar 04 Year-end & BoD 31 Mar 04 Wavelength * Apr-Aug04 Preparing for AGM * Aug 04 AGM ** for CSIRP BoD Meeting 08Oct03 Item 07b - CSIRP Goals - 2003 prepared by Hal Doran VP Admin & Finance / revised 03Oct03 01. Prepare a budget which takes into account the funding possibilities of the Canadian Heritage capacity building grant 02. Hire a part-time administrator who will establish a new CSIRP head office to look after basic programme and membership services including: a) Co-ordinate CSIRP administration and publicity to support programme (workshop & project) activities and monitor programme delivery and quality control. b) Administer twice-yearly membership renewals c) Receiving payments, including the ability for payment for membership and activities via credit card, including secure online payments d) Receive and forward mail as required 03. Maintain or expand the current levels of programme activity, including at least one activity outside of Ontario 04. Hold a successful in-person board development meeting that looks at strategic and tactical planning issues and which develops and approves a three-year development strategy 05. Hire a contract fund raiser who would explore various grant and fundraising opportunities 06. Prepare and submit grant renewals for Full Moon, Radiant Dissonance and Ontario Trillium 07. Promote the organization with a goal of doubling the current paid membership. 08. Ensure that membership recruitment is included in all programme activities and to all programme participants. 09. Develop a membership kit and membership needs survey 10. Setup and maintain a discussion listserv for all paid-up members 11. Forge a formal, on-going relationship with at least one regional group in Canada, such as the Quebec Community Radio Network, including a joint funding proposal for one or more projects 12. Ensure that Wavelength is published at least twice a year 13. Update and expand the web site - including an expanded audio library of examples from our projects, and other resource materials. 14. Amend the by-laws to include a simple but clear conflict of interest policy based on research already done by previous Boards. 15. Amend the by-laws to allow for electronic notice and voting for AGMs and explore how to implement same; in the meantime, ensure that proxy voting is promoted. 16. Work on obtaining charitable status. 17. Obtain director's liability and fault insurance for the Board. ** for CSIRP BoD Meeting 08Oct03 Item 07 c - Proposed Text of Membership Brochure (Rick Cousins) prepared by Rick Cousins / 04 Oct 2003 [front cover] CSIRP--Canadian Society for Independent Radio Production (with logo); plus a slogan along the lines of "working for a sound future" or "working towards a sound tomorrow". [first page inside] SO WHO ARE WE? CSIRP is the only organization in Canada to serve the needs of all producers of radio programming, both volunteer and professional. Members come from the entire spectrum of radio experiences -- campus/community, commercial, public, and the CBC. Others are artists using old and new media as an outlet of expression. CSIRP's goal is simple -- to connect the talents of radio and audio producers across the country and from around the world, so they can share ideas, learn new skills, and build a community of producers. [second page inside] CSIRP brings people together as often as possible through hands-on workshops, intensive courses, and interactive radio camps. Our "Full Moon" event is an annual highlight, and is regularly booked to capacity. "Audio Soup" is a travelling laboratory which gives the technically-oriented a chance to experiment with innovative, interesting audio techniques. CSIRP also conducts one-of-a-kind seminars on topics of interest to all concerned with radio and sound production, and has hosted a variety of other activities. These excursions beyond the airwaves give us a valuable opportunity to share information and ideas with new and potential members--and vice versa. [third page inside] If you can't get out to meet CSIRP, CSIRP can meet you at your nearest computer screen, through its website, www.radiosite.ca. Here, you'll find not only information about upcoming events, but also a wealth of other resources. you can share your own discoveries, and learn about the discoveries of others, on our 'Notice Board' page. You can find out about what's being done in the grassroots of radio in your area, and in other parts of Canada, through our links to college, community, and aboriginal radio stations across the country. there are also links to people and organizations working in radio around the world. And you can read about the experiences of those who've spent a lifetime working with sound, under a number of specialized headings. [overleaf inside] You don't have to be a technical wizard or an on-air veteran to join us, though. All you need is an open ear, an open mind, and a desire to hear new, imaginative things--and maybe even try a few yourself. [back cover] SO HOW DO I JOIN? Just go to our website, www.radiosite.ca, and click on the icon that says "Become a Member". As a member of CSIRP, you'll have a hand in shaping the organization, now and in the future. Your membership also entitles you to discounts for CSIRP-sponsored workshops and conferences, and special invitations to other CSIRP events. As well, you'll receive our newsletter, Wavelength, which is your guide to CSIRP's current and upcoming plans, and contains other entertaining, informative features. Special membership rates are available for students, and for all groups, clubs and organizations. Simply register on-line, or print out our membership form, and mail it to us at: (address). BE HEARING FROM YOU SOON! [end] *** for CSIRP BoD Meeting 08Oct03 Item 08b 1 NAISA Proposal "Deep Wireless" Conference - "Radio Without Boundaries" with a supplemental workshop prepared by Nadene Theriault-Copeland Managing Director, New Adventures in Sound Art / 04Oct03 Hi John Below is the proposal for a collaboration between NAISA and CSIRP in relation to a conference component for Deep Wireless 2004. Deep Wireless, produced by New Adventures in Sound Art, has had from its inception an affiliation with CSIRP. With the first Deep Wireless in April 2002, a series of workshops - "Radio That Hears the Soundscape" - was included as part of Deep Wireless. These workshops were organized by Victoria Fenner from CSIRP and ended the month of Radio Art celebrations with hands-on workshops that taught Soundscape and Deep Listening practices and hands-on composition and performance opportunities. The teachers included Darren Copeland, Anne Bourne, and Wende Bartley as well as Victoria Fenner as facilitators. With Deep Wireless 2003, it was decided early on that a conference examining the boundaries of radio and including in its roster of speakers those available from the IFC conference (International Features Conference this year produced in Canada by the CBC) would be included as part of Deep Wireless and co-presented by New Adventures in Sound Art and CSIRP. The role of CSIRP, because of a change in circumstances however, was changed from presenter to sponsor and New Adventures in Sound Art ran the conference. The conference included speakers that examined radio art practice and documentary practice from very different perspectives, some as programmers, some as curators of radio art for their shows, some as composers and some as organizers of festivals related to radio art and documentary art. New Adventures in Sound Art, thanks to CSIRP, was able to follow through with its commitment to the speakers already "hired" for the conference as well as the conference attendees who had pre-paid for the conference. We were reminded again and again of the fact that there has been no conference of this kind in Canada for well over 10 years and no plans for one by any other organization in the fields of radio or sound art. Now that we (ie collectively meaning the organization - NAISA) have gotten our "feet wet" with "Transmissions sans Frontieres" we would like to propose that we again collaborate with CSIRP in order to include a conference related to Deep Wireless 2004. We have the infrastructure for the administration, the now well-established radio art festival (Deep Wireless), the manpower, the connections to the community of artists, ongoing good relationships with CBC radio and other media organizations like Charles Street Video and Musicworks Magazine - the only thing we lack are funds to run a full-fledged conference similar in scope to the TSF conference. This is where I am hoping that CSIRP can help out with as well as an agreement that would see the programming of the festival to fulfill the requirements that CSIRP has to its funders. By this I mean that there would need be an agreement from the beginning as to what topics should be covered in the conference with input from both NAISA and CSIRP as well as an agreement to "fund" a specific amount for the conference that would allow NAISA the ability to run the conference. Preparations - what's happened already - Deep Wireless 2004 Deep Wireless 2004 is subtitled "Radio Without Boundaries." A call has been sent out to artists across the country to send in completed pieces that include personal narrative, interesting and experimental audio, and examines culture in a personal way. This idea came from what I saw as a need to include works from ALL cultures within Canada and to encourage artists from across Canada to send in a piece that would give them a voice in a language that perhaps was not one that they had used before - ie radio art. I am happy to say that we have been sent some very interesting pieces that do just that. We will be including 4 new commissions again this year as part of Deep Wireless co-produced by NAISA, Charles Street Video and CBC's Out Front which will be played on CBC radio in the week leading up to the Deep Wireless performances and conference. These pieces will also be "spatialized" as they were last year, and will be part of a special programme created by Artistic Director Darren Copeland and Lynda Hill that will feature "live" radio as though in the theatre with segments that will be written by Chris Brookes, Evalyn Parry, Majorie Chan, Nilan Perera and Susanna Hood - complete with "old-style" live on-the-spot radio - sound effects and all. The Conference - proposal What NAISA is proposing is the same kind of conference as last year, at the same venue, but with a slightly different focus. We want the conference to be called "Radio Without Boundaries." We would like it to include as it's speakers: 1. Artists from diverse cultures speaking about radio art in relation to their own works and cultures - i.e., taking away cultural boundaries in relation to radio art 2. Programmers and programme directors speaking about their own experiences playing "radio art" on air - how they go about it, what they do to ensure it's continued presence. 3. a discussion and/or panel discussing the boundaries of what is acceptable on the radio - how some have overcome boundaries, and how others have expanded the challenged what is acceptable. 4. That there be a strong presence by CSIRP that may or may not include (depending on CSIRP board member's availability) a panel and information session about CSIRP. This panel can examine issues relevant to radio artists and programmers. 5. a workshop element that is added on after the two-day conference that will be directed toward a small focused group of artists that will teach them some intermediate and advanced compositional and sound processing techniques. Funding / administration 1. That CSIRP offer the same funding that it made available for last year's conference + an extra $500 that would cover the additional cost of the hands-on workshop - ie $7000. This fee would be a fixed fee and include payment for the venue, the conference speakers, tech, and conference coordinator, and workshop teacher. **Please see below information about the proposed workshop on the Monday following the conference. 2. That a price break will be offered to CSIRP members and that all conference attendees will be strongly encouraged by NAISA to become members of CSIRP. 3. That NAISA run the conference and take care of all aspects of the administration including the collection of fees by attendees, the payment of artist and speaker fees for the conference, the hiring of any personnel necessary to run the conference including tech, Publicity, etc. Dates / Deep Wireless May 2004 Rivoli live radio shows - May 28-29 Conference - May 29-30 Workshop - May 31 Fees - Conference $150 / $130 CSIRP Fees - Workshop (see below) $75 / $60 CSIRP (prices are for conference attendees only) performances - free for conference attendees, $15 for regular audience ** Deep Wireless Workshop description Saying it with Sound - sound design workshop for radio producers This workshop will introduce tools, (technical, aesthetic, and analytical) to express ideas in radio not just with words but with sounds as well. It will explore the sonic dimensions of stories and introduce ways to elevate the compositional dimension of an effective listening experience over the radio. The workshop is broken into two parts. The first part will analyze and discuss existing radio works that use sound in a compelling way, and that find interesting balances between verbal and non-verbal elements. The second part will introduce production techniques common in electroacoustic sound practice but not commonly known in radio. These techniques do not always require a study in music or computational mathematics to use them, and often can be manipulated very intuitively once their basic parameters are understood. Date: Monday, May 31, 2004 Hours: 10 am to 12:30 - Part One 1:30 to 4:00 - Part Two [end] ** for CSIRP BoD Meeting 08Oct03 Item 08b 2 NAISA Proposal Radio Art Dissemination Project - a project to run parallel with the Deep Wireless Conference. "Radio Without Boundaries" prepared by Nadene Theriault-Copeland Managing Director, New Adventures in Sound Art / 04Oct03 As was stated in the proposal pertaining to the Deep Wireless conference: A call has been sent out to artists across the country to send in completed pieces that include personal narrative, interesting and experimental audio, and examines culture in a personal way. This idea came from what I saw as a need to include works from ALL cultures within Canada and to encourage artists from across Canada to send in a piece that would give them a voice in a language that perhaps was not one that they had used before - ie radio art. Although the deadline was September 30th, we decided to extend the deadline to October 10th in order to allow some of the panicked individuals wanting to send their works in, time to get them to us. We are happy with the results to far, and expect that the final number of works sent in will be somewhere around 35 pieces. New Adventures in Sound Art is proposing that CSIRP play a large role in helping to disseminate a selection of these works to community radio stations across Ontario (and Canada) in order make the celebration of radio art during the month of May a larger venture and give every station a "taste" of what radio art is. I am aware of the two CD-collections that were produced by CSIRP -Radiant Dissonance 1 & 2. These were compilations of 1/2 hour shows that included works of radio and sound art. NAISA is not proposing that this project be considered a third "radiant dissonance." The idea is to get radio art played on the radio, whether it be from the "radiant dissonance" CD sets, or from the works we send them. The scope of this project would largely depend on how much of these new works from the "Radio Without Boundaries" call CSIRP would like disseminated and how to go about doing this as a joint venture. My proposal includes our take on what would be most cost-effective and would make use of works already available on CD. NAISA is proposing that there be one CD created from a selection of the works received for the "Radio Without Boundaries" call. This CD would be curated by Darren Copeland and will include "the best of" from the call for works. 100 copies of the CD will be produced and made available to community radio stations across Ontario, Canada and into the UK. NAISA will then contact the Canadian Electroacoustic Community and ask them to donate 100 CD sets from their JTTP or discontact series which includes works by emerging artists. The line between radio art and electroacoustic music is very often a thin one and these works are examples of some very fine experiments with sound some of it with spoken word, some not. NAISA's relationship with the CEC is a very good one. Dissemination is a requirement for their organization as well. There are several other organizations and recording labels that I am sure would also like to donate CDs for this project with the focus on radio art. So the package that we would like to send to these radio stations would include: a Radiant Dissoncance 2 CD, the Deep Wireless "Radio Without Boundaries" selected works CD, a 2 CD-set from the CEC, and at least one other CD from another label (like empreintes DIGTALes, Earsay or EarthEar). This package will be marketed to all of the radio stations to which they are sent with the idea of paying them a token amount in order to get them "on- side" with playing radio and sound art during the month of May. An amount suggested by John Muir would perhaps be $50 per station given to the station after they have sent us their play-list for the month. Designing a poster for the project that would be easy to duplicate (ie a pdf file) by the radio stations in order for them to easily "get the word out" in their community as to when radio art will be played as a special segment during the month of May. Listing on the CSIRP (and NAISA) web-site of when and where the radio art is being played. As well as getting a selected number of artists to allow their works to be put on the CSIRP web-site during the month of May so that "happy listeners" of radio art on these radio stations could be directed to the CSIRP web-site to listen to more. I believe that this project will have several positive side-effects: 1. That all of the community radio stations will be made more aware of radio and sound art by this "encouragement" for air-play in May 2004 - and by extension that it will "catch-on." 2. That it will be a vehicle for disseminating the new works in connection to Deep Wireless 2004 3. That it will increase awareness for the Deep Wireless festival and by extension increase attendance to the conference and so help ensure the continuation of the conference. 4. That it will increase awareness of the work that CSIRP is doing to support the radio community and by extension, hopefully, increase membership. Budget of expenses 1. Payment of artists selected for the DW 2004 CD - 6 x $50 = $300 2. Curating of CD and mastering $1000 3. Admin time for getting in touch with the radio programmers, networking with other record labels in order to get donated CDs, preparing the packages, designing of a poster related to the project - $1000 4. Cost of duplicating 75-100 CDs (# to be determined) - $300 (to be confirmed) 5. Cost of paying 50 radio stations @ $50 - $2500 6. packaging and mailing costs - $500 Total cost of project approximate - $5,600 NAISA contribution - personnel + $1000 CSIRP contribution - $4600 + web support and inclusion on the CSIRP web-site. ** for CSIRP BoD Meeting 08Oct03 Item 08b 3 NAISA Proposal for a Northern Ontario Workshop prepared by Nadene Theriault-Copeland Managing Director, New Adventures in Sound Art / 04Oct03 Sound as Art This workshop is geared towards the budding sound artist, the visual artist dabbling in sound, the community radio programmer wanting to expand the possibilities, and those with a general interest in sound. It will teach basic recording, editing, processing, and mixing practices within the context of the history and aesthetic discourse of experimental audio art practice over the past 50 years. For their subjects, participants will be asked to explore the sounds of places/things in their community that are distinct and very representative. This process will invite a dialogue between the art of representation and abstraction. The continuum between abstraction and representation can be explored very richly in the audio art medium, and through the introduction of digital processing techniques and composition strategies, participants will get a taste of areas they can later explore intuitively on their own after the workshop. The instructor will be available after the workshop for feedback and consultation in the event that participants wish to pursue audio art further on their own. Hours: 10 am to 5 PM - any consecutive Saturday and Sunday in March, April, or June, 2004. Asking Fee for Participants: $75 / $60 Enrolment Maximum 8 people. Budget Instructor Fee (Darren Copeland) 1,000 Assistant Fee (TBA) 500 Admin, printing and PR costs 500 Travel Estimate (2 nights accommodation & Gas) 500 Equipment (if not found through in-kind contributions) 1,000* Venue 500 Food (Lunch and Morning Coffee) 300 Total 4,300 Equipment Needs 4 computers with sound cards and digital signal processing and editing software and studio monitors. PC or Macintosh. ** for CSIRP BoD Meeting 08Oct03 Item 08b 4 Proposal for "First Person Present" with Chris Brookes prepared by John Muir on behalf of Trent Radio / 02Oct03 for Southern Ontario 29&30 Mar 2004 This project would condense an interview workshop which Chris Brookes has conducted at the CSIRP, Full Moon events. The participants are asked to consider the role of interviewer as the interviewee's supportive director. The idea here is that instead of the interviewer "reporting" or recounting the interviewee's experiences, the subject is the storyteller. One fascinating technique is to encourage the subject to tell their story in the first person and in the present. In this way the listener and storyteller is taken back to the moment of interest, reliving the details of thoughts and senses, rather than narrating the event in the distance of history. Participants are asked to pair up and conduct short interviews with each other, the raw recordings are played for the entire group, and each producer discusses with the group where the story is going and what and why some elements are useful, and others are not. The pieces are then produced and then played as final pieces for the group. There are possibilities here for the CSIRP website. The participants would be encouraged to bring their own recording equipment, CSIRP would provide computer workstations for editing. Budget: Revenue: Participant's Fees 16x$100 $1,600 (includes CSIRP membership) Artist Fee: $1,200 Technical & Event support: 500 Programme Personnel Exp: 300 Equipment rental: 750 Facility Rental: 400 Transport & Delivery: 150 Publicity and registration: 300 ------- 3,600 ------- Project Cost net: 2,000 ======= Bio for Chris Brookes from CSIRP, Full Moon 2003 website: Chris Brookes is a Canadian feature maker whose work has won numerous international awards for radio documentary. These include a Grand Prize from the New York Festival World Media Awards for "Death at the Door", a portrait of El Salvador, and a Prix Europa Special Commendation for Radio Documentary for "Mucho Corazon". He is an author and playwright and has been nominated for a Gemini award for his television writing. He lives in St. John's, Newfoundland just below the cliff where Marconi received the first wireless radio signal 100 years ago. Last year Chris received the Order of Canada. Check out Battery Radio [http://www.batteryradio.com/] for samples of Chris' work. ** for CSIRP BoD Meeting 08Oct03 Item 08b 5 Proposal for "AUDIO SOUP" a workshop in Digital and Related Audio Production prepared by John Muir on behalf of Trent Radio / 02Oct03 for Peterborough, ON 14 & 15 February 2004 "AudioSoup" is a two day workshop about microphones, computers, cheap cassette recorders, mixers and everything you need to be a technically competent radio producer. This workshop provides participants an opportunity to meet each other and to share details of their craft and practice. People of all levels of technical proficiency are encouraged to attend - beginners, intermediate, or advanced. The intensity and focus of the two days is enhanced through serving a soup lunch on each of the days and recruiting the participants to partake and perform in a "Radio Soiree" broadcast on the Saturday evening - maintaining and complementing the integrity of the group. This would be the fourth "Soup", having been presented twice in Peterborough, and once at Guelph. Each event has been well attended with about half the participant from the local area, and the rest from across the province, Canada, and even a few from the US. The budget reflects the past practice of the host organisation retaining local participant registration fees, with the modification that $35.00 would be forwarded to CSIRP for each local participant, as their annual CSIRP membership fee, and the addition of $300 for publicity and registration for the host organisation or CSIRP to perform that function. Budget Revenue Local Participants 8x $35 $ 280 Non-local Participants 8 x $100 800 1,080 Expense Facilitation/Instruction 1,875 Equipment rental 600 Facility Rental 300 Participant Food 750 Transport & Delivery 75 Publicity and registration 300 3,900 -------- Net cost 2,820 ======== ** for CSIRP BoD Meeting 08Oct03 Item 08b 6 prepared by Jacob John Vrieswyk and Robertson Holt / 08 Sep 03 (Full Moon 2003 participants) "Radio Tonic" - Understanding Experience Between Transmission and Reception a weekend workshop of sound theory and practical instruction designed to inform and inspire artists who work with sound, particularly sound design for campus/community radio broadcasting For attendees to develop an experiential understanding of the principles of sound which they can apply to their daily life, and sound practice; And, in a most animating way, to show how this knowledge can powerfully improve and guide the creation, manipulation, broadcast and enjoyment of all manner of sound. Tentative Dates Dec03 or Jan04 in collaboration with CFBU (and possibly Niagara Artist's Coop) St Catherine's ON Day1 Discuss participants expectations What / how they hear now. What / how they want to be able to hear. What is sound ? vibrations, waveforms, vibrations How do we hear? basic anatomy of ear interaction of sound w/ ear passed on to the brain (space & TIME) Alternate theories of the way we hear & function of the ear wavetone only jam curated by jacob & rob. I want to make this so everyone can participate, still thinking how. Discuss participants tender feelings Discuss participants impressions --LUNCH-- History of Radio Perception of Radio, what does the 'Radio voice' have to do with anything? Psychology & Philosophy of Campus radio today. Last 'voice of the people'? Community or Frosh tool ? Share previous done work by attendees. Discuss what they would do differently given days events. Day 2 Broadcasting what is a radio wave difference between AM and FM how waves created and broadcast how are they received Simple examples, experiments. LUNCH Humans & waves Sounds made by the body, freq. responses of body, how to do basic biofeedback Human parallels to underscore humans as receiver/transmitters crystals. Peizo. Crystals in Intra-Cellular fluid (blood). to emphasize that through the magic of electricity the DJ/Programmer becomes a very powerful transmitter and with great power comes great responsibility. and ironically, just how "trivial" the power is. Debriefing & Post Mortem. Discuss participants impressions and the future plans [end] *** for CSIRP BoD Meeting 08Oct03 Item 10 - Statements for the current fiscal year to 31 July 2003 CDN Society for Independent Radio - Balance Sheet As At 31Jul 2003 - DRAFT and UNAUDITED prepared by Sally Clare, Bookkeeper 28 Sep 03 ASSETS LIABILITIES CASH CURRENT LIABILITIES Cash in Bank 3,853.62 Accounts Payable 5,146.15 Savings Account (ING) 32,072.66 Opening Accounts Payable 120.00 Deposits in Transit 0.00 Loans & Notes Payable 0.00 Term Deposits 0.00 Accrued Liabilities 0.00 Petty Cash 0.00 Deferred Income 20,035.00 ---------- Monies in Trust 0.00 TOTAL CASH 35,926.28 CPP Payable 0.00 EI Payable 0.00 RECEIVABLES & PREPAID EXPENSES Income Tax Payable 0.00 Accounts Receivable 0.00 Other CCRA Payable 0.00 Grants Receivable 0.00 --------- GST Receivable 1,823.17 Receiver General Payable 0.00 Credit Cards Receivable 0.00 WCB Payable 0.00 Advances Receivable 0.00 GST Payable 411.92 Doubtful Accounts 0.00 Retail Sales Tax Payable 0.00 --------- ---------- Total Receivables 1,823.17 TOTAL CURRENT LIABILITY 25,713.07 Prepaid Expenses 8,080.21 ---------- LONG TERM LIABILITIES TOTAL RECEIVABLES & PREPAID EXP 9,903.38 Long Term Bank Loan 0.00 Loans from Directors 0.00 FIXED ASSETS TOTAL LONG TERM LIABILITIES 0.00 Office Equipment 0.00 ---------- Accumulated Depreciation 0.00 TOTAL LIABILITIES 25,713.07 --------- ---------- Office Equipment: NET 0.00 NON-SHARE EQUITY Production Equipment 0.00 Retained Surplus (Deficit) 21,594.48 Acc Depr Production Equipment 0.00 Current Earnings (1,477.89) --------- ---------- Production Equipment: NET 0.00 TOTAL NON-SHARE EQUITY 20,116.59 Inventory 0.00 ---------- Art Acquisitions 0.00 LIABILITIES AND EQUITY 45,829.66 ---------- ========== TOTAL FIXED ASSETS 0.00 OTHER ASSETS Deferred Charges 0.00 ---------- TOTAL OTHER ASSETS 0.00 ---------- TOTAL ASSETS 45,829.66 ========== CDN Society for Independent Radio Income Statement 01/04/03 to 31/07/03 - DRAFT and UNAUDITED prepared by Sally Clare, Bookkeeper 28 Sep 03 REVENUE EXPENSE GOVERNMENT GRANTS PROGRAMME PERSONNEL Canada Council - Operating 0.00 Artists' Fees 75.14 Canada Council - Media Arts 0.00 Curatorial Fees 0.00 Canada Council - Dissemination 0.00 Lecture/Consulting Fees 100.00 Industry Canada 0.00 Publicist & Other Fees 0.00 HRDC 0.00 Technical Staff Fees 0.00 Federal Government - Other 0.00 Project Mgmt Fees 2,600.00 --------- --------- Total Federal Grants 0.00 Total Programme Fees 2,775.14 OAC - Operating 0.00 ---------- OAC - Project 0.00 TOTAL PROGRAMME PERSONNEL 2,775.14 Trillium Foundation 0.00 Provincial Gov't - Other 0.00 PROGRAMME SUPPLY & EXPENSE --------- Programme Personnel Exp & Travel 1,057.40 Total Provincial Grants 0.00 Participant Accommodation 500.00 Municipal Grants 0.00 Participant Food 0.00 ---------- Participant Travel & Other 367.50 TOTAL GOVERNMENT GRANTS 0.00 --------- Total Participant Expense 867.50 FUNDRAISING Programme Site & Facilities Rental (8.61) Foundations 0.00 Programme Equipment Rental 0.00 Corporations 0.00 Programme Transport & Delivery 0.00 Individual 0.00 Production & Installation Costs 0.00 Leadership 0.00 Programme Materials & Supplies 0.00 Sponsorship 0.00 Programme Royalties & Permissions 0.00 --------- --------- Total Donations 0.00 Total Programme Event Expense (8.61) Memberships - Regular 540.00 Programme Advertising & Publicity 500.00 Memberships - Student 0.00 Programme Design & Layout 0.00 Memberships Organisation 1,120.68 Programme Printing & Duplication 0.00 Memberships Expense 0.00 Programme Postage & Telephone 0.00 --------- Programme WWW & Internet 0.00 Memberships: NET 1,660.68 Programme Insurance & Security 500.00 Special Events 0.00 Documentation 0.00 Special Events Expense 0.00 Miscellaneous Expense 0.00 --------- --------- Special Events: NET 0.00 Total Programme Overhead 1,000.00 ---------- ---------- TOTAL FUNDRAISING 1,660.68 TOTAL PERFORMANCE SUPPLY & EXPENSE 2,916.29 EARNED REVENUE ADMIN SUPPLY & EXPENSE Sales 0.00 Professional Development 0.00 Rentals 0.00 Admin Personnel Exp & Travel 0.00 Services 0.00 Library & Archive 0.00 Commission & Royalty 0.00 Memberships & Subscriptions 0.00 Box Office Revenue 0.00 Hospitality & Reception 72.68 Box Office Expense 0.00 Admin Telephone, Postage, Delivery 0.00 --------- Admin WWW & Internet 0.00 Box Office: NET 0.00 Admin Equipment Rental 0.00 Workshop Fees 0.00 Office Maintenance & Supply 0.00 FMOK 1,650.00 Admin Printing & General Publicity 0.00 Wavelength" Advertising" 0.00 Admin rent, Permits & License 0.00 Wavelength" Advertising Exp" 0.00 Admin Utilities 0.00 --------- Admin Head Office Expense 0.00 Wavelength" Advertising NET" 0.00 Legal, Audit & Professional Fees 0.00 Discounts Given 0.00 Insurance & Security 702.00 Refunds 0.00 Bank Charges 0.00 Chqs & Credit Card Returns 0.00 Bank Interest 0.00 Credit Card Charges 0.00 Bad Debts 0.00 --------- Depreciation 0.00 Total Refunds/Returns/Chgs 0.00 RST Paid 0.00 ---------- GST Paid 0.00 TOTAL EARNED REVENUE 1,650.00 Sundry Expense 0.00 --------- MISCELLANEOUS REVENUE Total Misc. Expense 702.00 Interest Income 282.54 ---------- Discounts Taken 0.00 TOTAL ADMINISTRATIVE EXPENSE 774.68 Miscellaneous 1,395.00 ---------- ---------- TOTAL EXPENSE 6,466.11 TOTAL MISC REVENUE 1,677.54 ---------- ---------- NET INCOME (1,477.89) TOTAL REVENUE 4,988.22 ========== [end]