CSIRP BoD Meeting                                            09 August 2003

   MINUTES of the CANADIAN SOCIETY FOR INDEPENDENT RADIO PRODUCTION BOARD
   OF DIRECTORS MEETING held in the Studio Room, Arts Court 2 Daly Avenue,
   Ottawa, Ontario KIN 6E2 on 09 Aug 2003 at the hour of 10 a.m.

P R E S E N T: John K. Muir, Douglas Samuel, and Janna Graham
Regrets: Heather Majaury, and Dominique Soutif

Notice of this meeting having been made to all Directors, and a majority of
the Board being present in person, the meeting was declared duly constituted
and called to order at 10:05am, with John Muir acting as Chair, and Janna
Graham acting as Secretary.

1). Approval of Agenda

An agenda was agreed upon and discussion followed.

2). Minutes of 12 June 2003
UPON A MOTION duly made, seconded and carried, the minutes of the previous
Board meeting, held on 12 June 2003, were approved.

3). There was no Business Arising from previous minutes not covered in other
reports.

4). Nominating Committee Report - Dominique Soutif, It was reported that
nominees for presentation to the Membership at the Annual General Meeting of
Members set for 09 August 2003, an immediately following the Board Meeting are;

Audrey, Churgrin, Rick Cousins, Janna Graham, Fred Eckert-Maret, John K. Muir,
Lois Ross, Doug Samuel, and Dominique Soutif.

It was also reported that a further nomination for Angie Blake had been
received by the Secretary.

The Board thanked Dominique Soutif for his work as Chair of Nominations
Committee.

5a) Financial Review prepared by Ouseley Havney Clipsham Deep Chartered
Accountants:

Due to miscommunication, the audit of the balance sheet and the statement of
revenue and expenditure will not be available for the Society's annual general
meeting.

Unaudited financial statements prepared by Sally Clare and restated by John
Muir were presented to the Board at this time.  It was noted that;

a) CSIRP is not registered for GST, and therefore it is anticipated that
amounts owning and owed for GST may need to be recalculated.

b) certain amounts received in the fiscal year from Ontario Trillium
Foundation may have to be set aside as deferred revenue.

c) The amount of $6,588.17 shown as owing to Laurence Stevenson at
31 March 2003 should be reviewed for clarification.


UPON A MOTION duly made, seconded and carried, the Board moves to that these
financial statements be presented as amended to the Membership and that a date
be set as soon as possible for a Special Meeting of Members for the purpose of
presenting audited financial statements for one year ending 31 March 2003.

It was noted that the financial statements presented are for information
purposes only and are not intended to be a substitute for an audit.

5b) Financial Statements to 30 June 2003 prepared by Sally Clare, CSIRP
Bookkeeper.

A balance sheet and income statement reflecting the organisation's financial
activities up to 30 June 2003.

It was noted that the following adjustments must be made on the income
statement:

- Full Moon registration revenue should be shown as  'Workshop Fees' rather
  than 'Memberships Organization'

- The $1,395.00 of 'Miscellaneous' in Revenue needs to be allocated.

- The $75.14 in 'Artist Fees' paid to Hal Doran needs to be adjusted.

UPON A MOTION duly made, seconded and carried, the financial statements for
the period ending 30 June 2003 as amended and subject to the 2003 year end
audit were accepted.

06) Full Moon Audio Art Camp Report - Janna Graham

Confirmation that CSIRP is the recipient of $20,000 in Canada Council media
arts funding for the production of Full Moon 2004 in the Maritimes was
received in this month.

Janna Graham reported that Full Moon 2003 is sold out and that CHMA Radio crew
is Sackville is gearing up for the 17th of August when the camp begins.

07).  Any Other Business

Contract Settlement
It was reported that noted that a CSIRP cheque dated 16 July 2003, in the
amount of $6,246.15 and payable to "McCarthy Tetrault in Trust" was delivered
to the Society's lawyer on 21 July 2003, in order to resolve any amounts owing
to Victoria Fenner. Final issues regarding the transfer of ownership and
control of CSIRP internet entity was still being resolved.

We are waiting for a response as of 22 July, 2003.

Trillium Foundation
It was reported that a copy of the letter of agreement between OTF and CSIRP 
was received on 23 July 2003.  An interim report on the Creative Radio 
Initiative project is to be submitted to OTF by the end of August 2003.


08) Set Date for next BoD meeting -
To be decided by incoming 2003-04 BOD after AGM.

09) Adjournment.

There being no further business the Meeting was adjourned at 11 a.m.

 _______________________________      _______________________________
 John K. Muir, President & Chair       Janna Graham, Secretary

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