AGENDA for CSIRP Board of Director's Meeting Thursday, 22 May 2003 7 p.m. EST - last update 22May03 21:20 - Chair: John K. Muir 01. Approval of Agenda & Chairs Opening Remarks On-going items and rationale for this meeting 02. Approval of Previous Minutes (03 April 2003) 03. CSIRP List of Important Dates * denotes changed from last meeting. 01May03 Deadline for Application to CC re: FMOK 2004 * 07Jun03 Deadline for OTF: Creative Radio Imitative Progress Report. 24May03 "Transmissions sans Frontieres" (TSF) - Toronto * 09 Jun 03 Deadline Nominating Committee Report mailed to Membership * 12 Jun 03 Next CSIRP BoD Meeting * 09 Aug 03 CSIRP BoD (Pre-AGM) Meeting 10 am ArtsCourt Ottawa & CSIRP AGM 11am ArtsCourt Ottawa * 10 Aug 03 CSIRP BoD Retreat Lac Bernard PQ * 17-23 Aug 03 Full Moon (Sackville NB) 04. Business Arising - from previous minutes not covered in other reports & Correspondence Received Reports of the Officers & Committee Chairs (share information) 05. Communications a. Wavelength Progress Report Generally (JGraham HDoran DSamuels) i. Disposition of an editorial finding committee with a proposal to the Board outlining the number of issues to be published this year, advertising possibilities, and total costs, including a potential honorarium for an Editor. Specifically in regards to the next issue. ii. Who is doing what, when will it be out (JGraham HDoran DSamuels) (see attached) iii. What are the budgeted costs; printing, honoraria, postage? (HDoran DSamuels) (see attached) iv. Report on past advertisers & payments (DSamuels) c. Publicity and Brochures - membership, projects, etc. d. Internet Entities i. Summary and Details of Domain names and Listservs (HDoran /w JKMuir) (see attached) ii. Policy and Resolution regarding same. 06. Membership - Hal Doran 07. Nominating Committee - Dominique Soutif http://www.radiosite.ca/nomination.html 08. FMOK 2003 a. Contract of service and supply negotiated and signed by CSIRP, CHMA, & Project Manager b. Project Manager's report i. Application from Full Moon 2004 submitted (Canada Council Ref # 3250-03-0027) ii. Brief update on progress for Full Moon 2003. (see attached) 09. OTF CRI Year 02 & 03 Relating to Ontario Trillium Foundation funding of the CSIRP sponsored "Creative Radio Initiative" project. a. OTF Contact for CRI Project & Year 02 Report Deadline b. Report from meeting held on 11 April 03 at Waterloo c. Report of Expressions of Interest from - CKMS Radio, Waterloo - CFRU Radio, Guelph - Trent Radio, Peterborough (see attached) - Bluewater Community Radio, Hanover d. Proposal for CRI Project Year 03 10. Matters Arising from Contracts and Resignations a. Matters arising from Victoria Fenner stepping down from the Board and Executive effective as of the CSIRP AGM held on 25 Aug 03. b. Matters arising from Barry Rueger resigning from the Board, effective as of the Board Meeting held on 29 Jan 2003 c. Matters arising from the resignation of Victoria Fenner as a contractor. 11. Treasurer's Report - DSamuel & SClare 12. Vice-president's Report 13. President's Report 14. Matter being deferred a. Conflict of Interest Policy Committee b. Advocacy, Education and Lobbying Committee c. An awards process 15. Any Other Business 16. Setting the next BoD meeting proposed for 12 Jun 03 at 7 p.m. EDT 99. Adjournment [end] *** CSIRP BoD Meeting 03 April 2003 MINUTES of the CANADIAN SOCIETY FOR INDEPENDENT RADIO PRODUCTION BOARD OF DIRECTORS MEETING held by telephone and convened from 640 Reid Street, Peterborough, Ontario on 03 April, 03, At the hour of 7:00 p.m,, EST. P R E S E N T: Doug Samuel, Heather Majaury, Dominique Soutif, Janna Graham, and John K Muir. R E G R E T S: Steve Wadhams Notice of this meeting having been made to all Directors, and a majority of the Board being present in person or by telephone, the meeting was declared duly constituted and called to order at 8:10pm, with John Muir acting as Chair, and Janna Graham acting as Secretary. 1.) Approval of Agenda. An agenda, as circulated, was agreed upon. It was noted that Hal Doran has just return from Japan, and will not be reporting at this evening's meeting. 2). Minutes of 29 January , 2003 UPON A MOTION duly made, seconded and carried, the minutes of the previous Board meeting, held on 29 January 2003, were approved. 3). Business Arising: a) John Muir and Dominique Soutif now have signing authority at the bank. b) Directors who wish to be reimbursed for long-distance charges should mail reimbursement requests to the Head Office. 4) CSIRP List of Important Dates: 31Mar03 CSIRP Yearend 11Apr03 Community Radio Conference set for London Ontario 01May03 Deadline for Application to CC re: FMOK 2004 07May03 Deadline for OTF: Creative Radio Initiative Progress Report. 24May03 "Transmissions sans FrontiSres" (TSF) - Toronto 16Jul03 Nominating Committee Report mailed to Membership 10-16Aug03 Full Moon Audio Art Camp, Ladysmith, PQ 17Aug03 CSIRP AGM, Ottawa, On 5) Communications a) Communications Committee International Features Conference - Janna Graham reported that three members expressed interest in attending IFC conference. Forms and information have been forwarded to those members. b) Wavelength newsletter Janna Graham reported that she is putting together a 4-page Wavelength for the end of May. She will report back on this at next meeting. Douglas Samuel will report back with costs for publishing based on past issues, and work out a budget with Hal and Janna. Douglas will also ensure past advertisers have paid any accounts owing. c) Publicity & Brochures - membership , projects, etc. Deferred. d) Radiosite i. Radiosite.ca - Doug will contact Magma about changing passwords ii. Full Moon Content (see Full Moon Coordinator's Report) iii. Secure Server Situation - Doug Samuel will contact Magma iv. Plan for Member and Contact info - Deferred v. Web info on the roles of Board Members - Heather Majaury to prepare report for website and newsletter on becoming and being a Director for the newsletter. 16 June 03 is deadline for Nominating Committee report to be in the post to the Membership 6). Awards & Nominating Committee - Dominique Soutif & Heather Majaury a) Doug Ward Award (report to be attached) The committee will talk with Doug Ward and discuss the guidelines for award. b) Nominating Committee Dominique Soutif is the chair of the nominating committee . John Muir will send out the Nominating Committee policy, approved by the Membership at the last AGM It was noted that nominations for 2003-04 Board of Directors must be mailed to the membership 16 June 2003. 7). Membership - John Muir No report // deferred. 8). Advocacy, Education and Lobbying This position is open . Deferred until a future date 9). Project Coordinator's Report & Budget Full Moon 2003 (see Attached Report & Budget) Janna Graham presented the report, and discussion followed. It was noted that in February she had travelled to Hamilton, Ontario to meet with Victoria Fenner and Barry Rueger to seek their help in planning this year's event. It was noted that trip was very useful, and further noted that she had contracted Barry Rueger to prepare the Full Moon website, and to design and print an event brochure and to distribute the brochure the Ontario community radio stations for an amount not to exceed $500.00. Mr. Rueger will be invoicing CSIRP directly for his work. Ms Graham requested reimbursement of travel costs and expressed reservations regarding her ability to serve on the Board while acting as Project Manager for FMOK 2003. Following some requests for clarification, Janna Graham absented herself from the meeting. UPON A MOTION duly made, seconded and carried the Board authorizes Ms. Graham be reimbursed $300.00 towards her travel costs in February 2003 to plan FMOK 2003. UPON A MOTION duly made, seconded and carried the CSIRP Board of Directors recognises that Janna Graham is in an apparent conflict of interest while she holds the dual roles of Board Member and Project Manager for FMOK 2003. The Board of Directors accepts full responsibility and it is understood that Ms. Graham will not participate in discussion leading to and including decisions regarding negotiations between herself as Project Manager and the Board. UPON A MOTION duly made, seconded and carried, the project coordinator's report was approved. At this time, Ms. Graham rejoined the Board meeting 10. Project Manager's Report (Victoria Fenner), correspondence & some responses (see attached) a. "Response Needed" cover letter & attachments 26Mar03 i. Report to the CSIRP Board From: Victoria Fenner, dated 23 Mar 03 Project Director, Creative Radio Initiative Project Director, Radiant Dissonance Volume Two Project Director, Full Moon Audio Art Camp 2002 And Barry Rueger ii. Proposed Letter of Agreement re: Third Year Trillium Project From: Victoria Fenner b. Response to "Response Needed" 26Mar03 From John K Muir, CSIRP President c. Response to above item 27Mar03 06:10 From Victoria Fenner d. "Electronic Words" 27Mar03 09:20 From Barry Rueger e. "Resignation" 27Mar03 09:21 From Victoria Fenner f. Response to "Electronic Words" 27 Mar 03 12:47 From John K Muir UPON A MOTION duly made, seconded and carried, the Board received all information as outlined above as Item 10. 11. Matters Arising from Item 10. a) Balance of OTF Creative Radio Initiative Year 2 activity i. Proposed Contract with NAISA re: 'Transmission Sans Frontieres' (see attached) UPON A MOTION duly made, seconded and carried, the contract between NAISA and CSIRP was approved. ii. Community Radio Advisory Board Conference 11April Waterloo, On This meeting is for those involved in Ontario based community radio stations to discuss Trillium workshop possibilities for upcoming year. There was concern about the potential lack of participants for this meeting. No details of prior arrangements have been received. UPON A MOTION duly made, seconded and carried, John Muir will convene the Community Radio Advisory Board Conference in Waterloo on 11 April 03. iii. OTF Creative Radio Initiative Progress Report. OTF Creative Radio Initiative Year 2 activity The Year 1 OTF report dated is 07 May, 02. It is anticipated that a progress report for Year 2 is also due early May, 2003. Barry Rueger & Victoria Fenner have inquired where they are to send Trillium files; It was noted that everything should always be sent to the Head Office - not to Doug's home address, even as a convenience. It was further noted that John Muir is to go and pick up files from Barry Rueger's and Victoria Fenner's office in Hamilton, Ontario. 12. Treasurer's Report - Doug Samuel (See Attached) Discussion took place regarding missing receipts. Following on the recommendation of our auditor Roger Ousley, John Muir and Douglas Samuel met with Sally Clare on Tue, 18 Mar 03 with a view to her acting as the CSIRP bookkeeper. UPON A MOTION duly made, seconded and carried, the Board appoints Sally Clare as the CSIRP bookkeeper. It was noted that Ms. Clare will participate in transferring the current system into a recognised accounting system, and handle routine tasks, including tracking expenses, completing bank reconciliations, generating financial reports etc. She will also prepared for the audit. She currently has our financial papers and the transfer is in progress now. John Muir has prepared a chart of accounts and is coding our current year's financial transactions for Sally. 13. Correspondence Received a. Correspondence from Steve Wadhams (see attached) 02 Apr 2003 b. Correspondence from Barry Rueger "Final Invoices" 31 Mar 2003 (see attached) c. Correspondence from Barry Rueger "Letter to the Board of CSIRP" 03 Apr 03 (see attached) d. Reply from CSIRP President to Barry Rueger re Item 13c The Board received the correspondence outlined as Item 13. Item 13c was read aloud for the benefit of one Director. 14. President's Report - John K Muir (See attached) John Muir presented the President's report. Discussion followed. UPON A MOTION duly made seconded and carried the Board; a) confirms its officers as appointed, and their actions as presented. b) without prejudice, acquiesces to the wishes of Victoria Fenner to; 1) quit her contract of services, 2) quit her membership in the organisation c) without prejudice, authorises an investigation to fairly determine CSIRP's liabilities in regards to its contractors and to pay out any monies owed, or commence claims of restitution as soon as a report of this determination has been made. d) confirms the authority of the President to direct and effect any and all negotiations with CSIRP contractors, including its founding directors, between Board Meetings, and the requirement that the President be accountable to the Board at duly constituted Board meetings. e) confirms that any and all staff, employees, or contractors are accountable for their performance through the President or another officer appointed for the task to the Board. f) confirms the authority of the President and other officers to mitigate any problems however caused, including the resignation of contractors. 15. Any other Business John Muir will negotiate a contract for Full Moon 2003 contract ASAP. 16. Next Meeting : Thursday, 15 May 2003 7:00pm, Eastern Daylight Time. There being no further business, the meeting was adjourned at 10:30 EST. _________________________ _______________________ John K. Muir, President Janna Graham, Secretary & Chair {end} *** MEETING PACKAGE & REPORTS FOR CSIRP BOARD MEETING - 22 May 2003 for CSIRP BoD Meeting 22May03 Item 05a ii From Hal Doran Mon, 19 May 2003 Our layout person is booked for the first couple of days of June to assemble the next Wavelength in PageMaker, printing and distribution would follow quickly. Notice would be provided in an ad in Wavelength. Also, speaking as interim editor here, could you have your president and chair's "overview" article to me in the next week or so? ... for CSIRP BoD Meeting 22May03 Item 05a iii Report on "WAVELENGTH" costs prepared DSamuels 22May03 Summer 2002 Actual Expense Supplier Amount Envelopes Staples 153.01 Printing Allegra Print 788.70 Mail Preparation OCAPDD 60.00 Postage OCAPDD 485.35 --------- Total $1,487.06 ========= Summer 2003 Estimate Expense Supplier Amount Layout Jane 428.00 Envelopes Staples 153.01 Printing Allegra Print 788.70 Mail Preparation OCAPDD 60.00 Postage OCAPDD 485.35 --------- Total $1,915.06 ========= *** for CSIRP BoD Meeting 22May03 Item 05d CSIRP Internet Entity Records for BoD meeting 22May03 prepared 18May03 jkm/hd SUMMARY Domain names, Recorded Owners & Redirection Info radiosite.ca Doug Samuel > http://www.radiosite.ca fmok.org Barry Rueger > http://www.radiosite.ca/fullmoon/ csirp.org Barry Rueger > http://www.radiosite.ca Listservs (Hal Please add the topica listservs summary and details) DOMAIN DETAILS from: http://www.easywhois.com/ whois record for: csirp.org Current Registrar: R25-LROR Click here if this is your domain and you would like to switch registrars. created: 25-Jul-2000 14:05:36 UTC changed: 05-Nov-2001 19:14:56 UTC expires: 25-Jul-2003 14:05:36 UTC status: OK Nameservers: NS1.MYDOMAIN.COM NS2.MYDOMAIN.COM NS3.MYDOMAIN.COM NS4.MYDOMAIN.COM registrar: R25-LROR whois: whois.joker.com referrer: www.joker.com Registrar Data: domain: csirp.org status: production origin-c: rueger@synapse.net#1 organization: Bagatelle Communications owner: Barry Rueger email: rueger@synapse.net#1 title: Owner address: 8124 Collins Mountain Road city: Wise state: VA postal-code: 24293 country: US admin-c: rueger@community-media.com#1 tech-c: rueger@community-media.com#1 billing-c: rueger@community-media.com#0 nserver: ns1.mydomain.com nserver: ns2.mydomain.com nserver: ns3.mydomain.com nserver: ns4.mydomain.com registrar: JORE-1 created: 2000-07-25 10:05:36 UTC core modified: 2001-06-21 11:00:46 UTC JORE-1 expires: 2003-07-25 10:05:36 UTC source: joker.com db-updated: 2003-05-18 16:29:08 UTC *** whois record for: fmok.org Current Registrar: R25-LROR created: 15-May-2000 20:54:24 UTC changed: 09-May-2003 01:20:36 UTC expires: 15-May-2004 20:54:24 UTC status: OK Nameservers: NS1.MYDOMAIN.COM NS2.MYDOMAIN.COM NS3.MYDOMAIN.COM NS4.MYDOMAIN.COM registrar: R25-LROR whois: whois.joker.com referrer: www.joker.com Registrar Data: domain: fmok.org status: production origin-c: rueger@community-media.com#3 organization: Bagatelle Communications owner: Barry Rueger email: rueger@community-media.com#3 title: Owner address: PO Box 366 city: Whitesburg state: Kentucky postal-code: 41858 country: US admin-c: rueger@community-media.com#0 tech-c: rueger@community-media.com#0 billing-c: rueger@community-media.com#0 nserver: ns1.mydomain.com nserver: ns2.mydomain.com nserver: ns3.mydomain.com nserver: ns4.mydomain.com registrar: JORE-1 created: 2000-05-15 16:54:24 UTC core modified: 2003-05-09 03:20:57 UTC JORE-1 expires: 2004-05-15 20:54:24 UTC source: joker.com db-updated: 2003-05-18 16:29:08 UTC *** whois record for: radiosite.ca Status: EXIST Registrar: DomainPeople, Inc. Registrar-no: 192 Registrant-no: 305757 Domaine-no: 305757 Subdomain: radiosite.ca Renewal-Date: 2005/06/23 Date-Approved: 2001/06/23 Date-Modified: 2003/04/23 Organization: Canadian Society For Independent Radio Production Description: Admin-Name: Douglas Samuel Admin-Title: Admin-Postal: Canadian Society For Independent Radio Production 242 Westhaven Crescent Ottawa ON K1Z7G3 Canada Admin-Phone: 6137618331 Admin-Fax: Admin-Mailbox: dsamuel@magma.ca Tech-Name: Douglas Samuel Tech-Title: Tech-Postal: Canadian Society For Independent Radio Production 242 Westhaven Crescent Ottawa ON K1Z7G3 Canada Tech-Phone: 6137618331 Tech-Fax: Tech-Mailbox: dsamuel@magma.ca NS1-Hostname: mag2.magmacom.com NS1-Netaddress: 206.191.0.140 NS2-Hostname: mag1.magmacom.com NS2-Netaddress: 206.191.0.210 NS3-Hostname: NS3-Netaddress: NS4-Hostname: NS4-Netaddress: NS5-Hostname: NS5-Netaddress: NS6-Hostname: NS6-Netaddress: **** List Information List Name csirp (csirp) Purpose: Member only list for CSIRP members Website URL: http://www.csirp.org List Type: Unmoderated discussion Subscription: Requires owner approval Archive: Readable by subscribers only Created: Sep 10, 2000 Owners: Owner 1, Owner 2 To Join: Subscribe here, or send an email to csirp- subscribe@topica.com To Post: Send mail to 'csirp@topica.com' Stats: 50 subscribers / 1 message per day Categories: People | Personal Lists | A-C **** List Information List Name csirp-board (csirp-board) Purpose: Private List for CSIRP Board Members Website URL: http://www.csirp.org List Type: Unmoderated discussion Subscription: Requires owner approval Archive: Readable by subscribers only Created: Sep 10, 2000 To Join: Subscribe here, or send an email to csirp-board- subscribe@topica.com To Post: Send mail to 'csirp-board@topica.com' Stats: 10 subscribers / 1 message per day Categories: People | Personal Lists | A-C **** Info about Full Moon list will have to come from a subscriber to that list. It is not an open subscription list. ***** for CSIRP BoD Meeting 22May03 Item 08bii Site is confirmed for Rockport about 12 kms from Sackville. There will be two buildings near the Fundy which will accommodate teaching and presentation space, as well as meals and sleeping quarters. Catering has been confirmed. The Web site has been updated, and there eight participant spaces remaining. Telephone call from Janna Graham on the road from Sackville to TSF 22May03 *** for CSIRP BoD Meeting 22May03 Item 09b Workshop Planning Meeting (Ontario) 11Apr03 930am "Student Life Centre" UWaterloo, Waterloo ON Attending: Brenda Bohnert, Bluewater Community Radio, Hanover ON Emily Addison, Trent Radio, Peterborough & meeting secretary , Heather Majaury, CKMS, Waterloo ON Michael Mosdell, Bluewater Community Radio, Hanover ON Helen Spitzer, CFRU, Guelph ON Eva Rucki, CKMS, Waterloo ON & Bill Wharrie, CKMS Waterloo ON with John K Muir from CSIRP acting as meeting convenor. An introduction to the purpose of the meeting was provided. Background: For the last two years CSIRP has hosted a series of workshops in locations around mostly southern Ontario. Workshops have been presented in Ottawa, Peterborough, Guelph, Windsor, and London. These workshops part of the three year "Creative Radio Initiative" (CRI) produced by CSIRP and funded by the Ontario Trillium Foundation (OTF). In an additional element for this coming year will be training for community radio staff members in the context of working with and cultivating communities of independent radio producers. It was noted that the National Campus/Community Radio Association speaks for and has a membership made up of radio organizations whereas CSIRP was constituted with a view to the support of independent producers. Based upon a third year of funding through a Trillium grant, CSIRP is looking to fund a series of workshops within Ontario, as has been done in the past two years. Some of the workshops would be developed and implemented by campus or community radio organizations and interests, with funding and planning support provided by CSIRP. It was decided that the workshops should reflect the talents and/or needs of the local host organization while creating an overall complementary set of workshops for CSIRP. The workshops can take a variety of design formats from a shared teaching type model such as "Audio Soup" held in Peterborough and Guelph, to a more "guru one-to-one-teaching" type model of the Windsor documentary workshop using local and/or non-local teachers. (Those in attendance at the workshop were provided with details regarding the design and scheduling of "Audio Soup" as one example of workshop design.) It was noted that the workshops have been very successful thus far, and all thought that for the third year the following results should be repeated; - participants leave with an extremely large amount of knowledge and skills to "get on with what they want to do" based upon the depth of the schedule. - the local organization benefits greatly as "local participants" are inspired by the visitors. The CRI workshops rejuvenates and brings new concepts and skills to the local organization. - those involved with teaching, begin to view themselves as a teacher (if they have not taught before) and there is a concentration and diffusion of skills, leading to the development of staff and volunteer competencies. It was decided that Bluewater Community Radio, Guelph CFRU, Waterloo CKMS, and Trent Radio will develop proposals and talk with John Muir from CSIRP by May 7th, 2003 It was also recommended that CSIRP look into offering one or more workshops in the northern part of Ontario. This idea was strongly supported by all those in attendance at the meeting. Of note is that if new workshops are developed this year then CSIRP will have a set of workshops that could be run in the future, and in other jurisdictions, with the development costs being covered through the Trillium grant. A truly creative radio initiative. Specific ideas for workshops, but with much room for modification depending on the needs responses of the radio groups: Bluewater Radio- An oral history / storytelling weekend workshop Waterloo - Will talk to among themselves Interest was expressed in radio drama skills, "Getting it down" (writing), "Getting it up" (scripted performance), "Winging it" (improvisation), and vocal coaching. Also were interested in Paul Cleveland's "Hunting and Gathering Audio on the Cheap", and a workshop with someone like Michael Waterman to bring in community. Trent Radio - Possibly a documentary workshop, will talk to the new Programme Director. Guelph - possibly a "not the formula programming" a workshop for music hosts, including script writing, improvisation, mechanics of voice, storytelling, and program design. The formal part of the meeting completed, the gathering of eight adjourned to a nearby restaurant to continue informal discussions and planning related to next year's series of workshops. The group dispersed at about 1:00pm. [end] *** for CSIRP BoD Meeting 22May03 Item 09c 07 May 2003 Application Re: CSIRP Creative Radio Initiative Workshop Applicant: Trent Radio, Peterborough ON Title: Theatre of the Radio! Subject: Radio Drama Date: Friday 13 February 2004 - Sunday 15 February 2004 Purpose: As part of the larger workshop series being offered by CSIRP through a Trillium Foundation grant, Trent Radio would like to offer a weekend workshop on radio dramas in 2004. Moving from a position of expertise in regards to the teaching of digital editing and 'things technical', Trent Radio has identified a local interest in developing not only a culture of radio drama at the station, but the development of stronger partnerships between the drama and radio communities within the Peterborough area. We also feel that this unique workshop would engage a number of the CSIRP members, exploring a topic that hasn't yet been covered in other workshops. Teaching Resources: The weekend workshop would draw upon both local Trent Radio and local Drama expertise as well as a possible guest from the CBC regarding foley or some other matter. Participants: Participants would be divided equally between local Peterborough participants as well as CSIRP members - approximately 20 participants. Space and Technical: Trent Radio looks forward to being able to utilize its new Studio C which will finished by early in the new year. This space is very conducive to larger radio drama productions and will include a number of computer workstations for participants to learn the basics about preproduction and recording of radio dramas. Studios A and B will be utilized to their fullest as they have been for previous Audio Soups! There is also available space on the adjacent property - a student space - to hold larger workshops and group lunches, etc. Workshop Content and Design: The workshop will be developed in detail using expertise through Trent Radio and the local drama scene. However, a general overview of content and design of the weekend has already been developed. Friday evening - Participants would have the opportunity to meet in the evening but formal teaching would begin Saturday morning (it is expected that many of the CSIRP participants will be travelling from their various locations to make it for Saturday morning). Saturday - Teaching would take place throughout the day with four blocks of 11/2 hr workshops. These would take place between 9am-4pm. These workshops would be devoted to experts teaching the participants about certain concepts and skills related directly to radio drama. This might vary from writing for radio drama to voice use, foley, directing, etc. Saturday evening will include a brief exploration of the history of radio dramas and a discussion of various styles (e.g., sound poetry-audio art; drama; comedy; educational; children's) on air at Trent Radio - with the participation of the participants. The participants will also have the opportunity to discuss plans for the next day (see below!). Sunday - Participants will spend the day writing and producing their own radio dramas which will be aired in the late afternoon (leaving enough time for non-local participant to return home). These will obviously be short works - skits - but will allow participants to engage with the concepts they learned the previous day and share and learn from the other participants. The expert teachers from the day before will also be on hand to share knowledge (informal teaching time) and support the participants in the development of their pieces. Resulting from the workshop...: Participants will come away with a number of things including, but not limited to: learning of key concepts and skills for developing radio dramas; actual participation in the development of radio drama making it a 'doable thing'; and many contacts for future work. The expert teachers will also come away will a lot including: a valuable experience teaching; learning from other teachers; new ideas and contacts. [end] **** for CSIRP BoD Meeting 22May03 Item 11 Cdn Society for Independent Radio - Balance Sheet As At 31 Mar 03 Unaudited - Subject to Review ASSETS CASH Cash in Bank 1,517.63 Savings Account (ING) 45,985.63 Deposits in Transit 0.00 Term Deposits 0.00 Petty Cash 0.00 ----------- TOTAL CASH 47,503.26 RECEIVABLES & PREPAID EXPENSES Accounts Receivable 0.00 Grants Receivable 0.00 GST Receivable 1,733.17 Credit Cards Receivable 0.00 Advances Receivable 2,670.00 Doubtful Accounts 0.00 ----------- Total Receivables 4,403.17 Prepaid Expenses 7,714.00 ----------- TOTAL RECEIVABLES & PREPAID EXP 12,117.17 FIXED ASSETS Office Equipment 0.00 Accumulated Depreciation 0.00 ----------- Office Equipment: NET 0.00 Production Equipment 0.00 Acc Depr Production Equipment 0.00 ----------- Production Equipment: NET 0.00 Inventory 0.00 Art Acquisitions 0.00 ----------- TOTAL FIXED ASSETS 0.00 OTHER ASSETS Deferred Charges 0.00 ----------- TOTAL OTHER ASSETS 0.00 ----------- TOTAL ASSETS 59,620.43 =========== LIABILITIES CURRENT LIABILITIES Accounts Payable 0.00 Opening Accounts Payable 120.00 Loans & Notes Payable 0.00 Accrued Liabilities 0.00 Deferred Income 33,106.00 Monies in Trust 0.00 CPP Payable 0.00 EI Payable 0.00 Income Tax Payable 0.00 Other CCRA Payable 0.00 ----------- Receiver General Payable 0.00 WCB Payable 0.00 GST Payable 411.92 Retail Sales Tax Payable 0.00 ----------- TOTAL CURRENT LIABILITY 33,637.92 LONG TERM LIABILITIES Long Term Bank Loan 0.00 Loans from Directors 0.00 ----------- TOTAL LONG TERM LIABILITIES 0.00 ----------- TOTAL LIABILITIES 33,637.92 EQUITY NON-SHARE EQUITY Retained Surplus (Deficit) 821.24 Current Earnings 25,161.27 ----------- TOTAL NON-SHARE EQUITY 25,982.51 ----------- TOTAL EQUITY 25,982.51 ----------- LIABILITIES AND EQUITY 59,620.43 =========== Cdn Society for Independent Radio - Income Statement 01 Apr 2002 to 31 Mar 2003 Unaudited - Subject to Review REVENUE GOVERNMENT GRANTS Canada Council - Operating 0.00 Canada Council - Media Arts 20,000.00 Canada Council - Dissemination 19,500.00 Industry Canada 0.00 HRDC 0.00 Federal Government - Other 0.00 ----------- Total Federal Grants 39,500.00 OAC - Operating 0.00 OAC - Project 0.00 Trillium Foundation 36,000.00 Provincial Gov't - Other 0.00 ----------- Total Provincial Grants 36,000.00 Municipal Grants 0.00 ----------- TOTAL GOVERNMENT GRANTS 75,500.00 FUNDRAISING Foundations 0.00 Corporations 0.00 Individual 0.00 Leadership 250.00 Sponsorship 0.00 ----------- Total Donations 250.00 Memberships - Regular 971.38 Memberships - Student 100.00 Memberships Organisation 100.00 Memberships Expense (713.88) ----------- Memberships: NET 457.50 Special Events 0.00 Special Events Expense 0.00 ----------- Special Events: NET 0.00 ----------- TOTAL FUNDRAISING 707.50 EARNED REVENUE Sales 69.00 Rentals 0.00 Services 0.00 Commission & Royalty 0.00 Box Office Revenue 0.00 Box Office Expense 0.00 ----------- Box Office: NET 0.00 Workshop Fees 6,694.62 Wavelength" Advertising" 200.00 Wavelength" Advertising Exp" 0.00 ----------- Wavelength" Advertising NET" 200.00 Discounts Given 0.00 Refunds 0.00 Chqs & Credit Card Returns 0.00 Credit Card Charges 0.00 ----------- Total Refunds/Returns/Chgs 0.00 ----------- TOTAL EARNED REVENUE 6,963.62 MISCELLANEOUS REVENUE Interest Income 1,026.63 Discounts Taken 0.00 Miscellaneous 0.00 ----------- TOTAL MISC REVENUE 1,026.63 ----------- TOTAL REVENUE 84,197.75 EXPENSE PROGRAMME PERSONNEL Programme Wages 0.00 Programme CPP Exp 0.00 Programme EI Exp 0.00 Programme WCB Exp 0.00 Programme Other Benefits 0.00 ----------- Total Programme Wages & Benefits 0.00 Artists' Fees 8,250.00 Curatorial Fees 0.00 Lecture/Consulting Fees 2,150.00 Publicist & Other Fees 0.00 Technical Staff Fees 0.00 Project Mgmt Fees 19,301.42 ----------- Total Programme Fees 29,701.42 ----------- TOTAL PROGRAMME PERSONNEL 29,701.42 PROGRAMME SUPPLY & EXPENSE Programme Personnel Exp & Travel 3,025.02 Participant Accommodation 8,502.00 Participant Food 0.00 Participant Travel & Other 0.00 ----------- Total Participant Expense 8,502.00 Programme Site & Facilities Rental 1,157.38 Programme Equipment Rental 2,594.00 Programme Transport & Delivery 1,281.70 Production & Installation Costs 500.00 Programme Materials & Supplies 923.03 Programme Royalties & Permissions 0.00 ----------- Total Programme Event Expense 6,456.11 Programme Advertising & Publicity 200.00 Programme Design & Layout 1,000.00 Programme Printing & Duplication 7,058.23 Programme Postage & Telephone 200.00 Programme WWW & Internet 0.00 Programme Insurance & Security 540.00 Documentation 0.00 Miscellaneous Expense 0.00 ----------- Total Programme Overhead 8,998.23 ----------- TOTAL PERFORMANCE SUPPLY & EXPENSE 26,981.36 ADMIN PERSONNEL Administrative Wages 0.00 Admin CPP Expense 0.00 Admin EI Expense 0.00 Admin WCB Expense 0.00 Admin Other Benefits 0.00 ----------- Total Admin Wages & Benefits 0.00 Administrative Fees 0.00 ----------- TOTAL ADMIN PERSONNEL 0.00 ADMIN SUPPLY & EXPENSE Professional Development 0.00 Admin Personnel Exp & Travel 315.89 Library & Archive 0.00 Memberships & Subscriptions 75.00 Hospitality & Reception 86.88 Admin Telephone, Postage, Delivery 27.73 Admin WWW & Internet 865.83 Admin Equipment Rental 0.00 Office Maintenance & Supply 97.66 Admin Printing & General Publicity 35.21 Admin Rent, Permits & License 195.00 Admin Utilities 0.00 Admin Head Office Expense 0.00 Legal, Audit & Professional Fees 612.50 Insurance & Security 0.00 Bank Charges 42.00 Bank Interest 0.00 Bad Debts 0.00 Depreciation 0.00 RST Paid 0.00 GST Paid 0.00 Sundry Expense 0.00 ----------- Total Misc. Expense 1,875.93 ----------- TOTAL ADMINISTRATIVE EXPENSE 2,353.70 ----------- _ TOTAL EXPENSE 59,036.48 ----------- NET INCOME 25,161.27 =========== Cdn Society for Independent Radio - Trial Balance As At 31 Mar 2003 Unaudited - Subject to Review Debits Credits 1050 Cash in Bank 1,517.63 0.00 1060 Savings Account (ING) 45,985.63 0.00 1070 Deposits in Transit 0.00 0.00 1080 Term Deposits 0.00 0.00 1090 Petty Cash 0.00 0.00 1250 Accounts Receivable 0.00 0.00 1260 Grants Receivable 0.00 0.00 1270 GST Receivable 1,733.17 0.00 1280 Credit Cards Receivable 0.00 0.00 1290 Advances Receivable 2,670.00 0.00 1300 Doubtful Accounts 0.00 0.00 1320 Prepaid Expenses 7,714.00 0.00 1450 Office Equipment 0.00 0.00 1460 Accumulated Depreciation 0.00 0.00 1480 Production Equipment 0.00 0.00 1490 Acc Depr Production Equipment 0.00 0.00 1510 Inventory 0.00 0.00 1520 Art Acquisitions 0.00 0.00 1610 Deferred Charges 0.00 0.00 2050 Accounts Payable 0.00 0.00 2051 Opening Accounts Payable 0.00 120.00 2060 Loans & Notes Payable 0.00 0.00 2070 Accrued Liabilities 0.00 0.00 2080 Deferred Income 0.00 33,106.00 2090 Monies in Trust 0.00 0.00 2210 CPP Payable 0.00 0.00 2220 EI Payable 0.00 0.00 2230 Income Tax Payable 0.00 0.00 2240 Other CCRA Payable 0.00 0.00 2310 WCB Payable 0.00 0.00 2320 GST Payable 0.00 411.92 2330 Retail Sales Tax Payable 0.00 0.00 2520 Long Term Bank Loan 0.00 0.00 2540 Loans from Directors 0.00 0.00 3100 Retained Surplus (Deficit) 0.00 821.24 4020 Canada Council - Operating 0.00 0.00 4030 Canada Council - Media Arts 0.00 20,000.00 4040 Canada Council - Dissemination 0.00 19,500.00 4050 Industry Canada 0.00 0.00 4060 HRDC 0.00 0.00 4070 Federal Government - Other 0.00 0.00 4100 OAC - Operating 0.00 0.00 4110 OAC - Project 0.00 0.00 4120 Trillium Foundation 0.00 36,000.00 4130 Provincial Gov't - Other 0.00 0.00 4150 Municipal Grants 0.00 0.00 4210 Foundations 0.00 0.00 4220 Corporations 0.00 0.00 4230 Individual 0.00 0.00 4240 Leadership 0.00 250.00 4250 Sponsorship 0.00 0.00 4270 Memberships - Regular 0.00 971.38 4272 Memberships - Student 0.00 100.00 4274 Memberships Organisation 0.00 100.00 4280 Memberships Expense 713.88 0.00 4330 Special Events 0.00 0.00 4340 Special Events Expense 0.00 0.00 4410 Sales 0.00 69.00 4420 Rentals 0.00 0.00 4430 Services 0.00 0.00 4440 Commission & Royalty 0.00 0.00 4450 Box Office Revenue 0.00 0.00 4460 Box Office Expense 0.00 0.00 4480 Workshop Fees 0.00 6,694.62 4490 Wavelength" Advertising" 0.00 200.00 4500 Wavelength" Advertising Exp" 0.00 0.00 4520 Discounts Given 0.00 0.00 4530 Refunds 0.00 0.00 4540 Chqs & Credit Card Returns 0.00 0.00 4550 Credit Card Charges 0.00 0.00 4610 Interest Income 0.00 1,026.63 4620 Discounts Taken 0.00 0.00 4630 Miscellaneous 0.00 0.00 5010 Programme Wages 0.00 0.00 5020 Programme CPP Exp 0.00 0.00 5030 Programme EI Exp 0.00 0.00 5040 Programme WCB Exp 0.00 0.00 5050 Programme Other Benefits 0.00 0.00 5070 Artists' Fees 8,250.00 0.00 5080 Curatorial Fees 0.00 0.00 5090 Lecture/Consulting Fees 2,150.00 0.00 5100 Publicist & Other Fees 0.00 0.00 5110 Technical Staff Fees 0.00 0.00 5120 Project Mgmt Fees 19,301.42 0.00 5210 Programme Personnel Exp & Travel 3,025.02 0.00 5220 Participant Accommodation 8,502.00 0.00 5230 Participant Food 0.00 0.00 5240 Participant Travel & Other 0.00 0.00 5256 Programme Site & Facilities Rental 1,157.38 0.00 5270 Programme Equipment Rental 2,594.00 0.00 5280 Programme Transport & Delivery 1,281.70 0.00 5290 Production & Installation Costs 500.00 0.00 5300 Programme Materials & Supplies 923.03 0.00 5310 Programme Royalties & Permissions 0.00 0.00 5330 Programme Advertising & Publicity 200.00 0.00 5340 Programme Design & Layout 1,000.00 0.00 5350 Programme Printing & Duplication 7,058.23 0.00 5360 Programme Postage & Telephone 200.00 0.00 5370 Programme WWW & Internet 0.00 0.00 5380 Programme Insurance & Security 540.00 0.00 5390 Documentation 0.00 0.00 5400 Miscellaneous Expense 0.00 0.00 5510 Administrative Wages 0.00 0.00 5520 Admin CPP Expense 0.00 0.00 5530 Admin EI Expense 0.00 0.00 5540 Admin WCB Expense 0.00 0.00 5550 Admin Other Benefits 0.00 0.00 5570 Administrative Fees 0.00 0.00 5610 Professional Development 0.00 0.00 5620 Admin Personnel Exp & Travel 315.89 0.00 5630 Library & Archive 0.00 0.00 5640 Memberships & Subscriptions 75.00 0.00 5650 Hospitality & Reception 86.88 0.00 5660 Admin Telephone, Postage, Delivery 27.73 0.00 5670 Admin WWW & Internet 865.83 0.00 5680 Admin Equipment Rental 0.00 0.00 5690 Office Maintenance & Supply 97.66 0.00 5700 Admin Printing & General Publicity 35.21 0.00 5710 Admin rent, Permits & License 195.00 0.00 5720 Admin Utilities 0.00 0.00 5730 Admin Head Office Expense 0.00 0.00 5740 Legal, Audit & Professional Fees 612.50 0.00 5750 Insurance & Security 0.00 0.00 5760 Bank Charges 42.00 0.00 5770 Bank Interest 0.00 0.00 5790 Bad Debts 0.00 0.00 5800 Depreciation 0.00 0.00 5810 RST Paid 0.00 0.00 5820 GST Paid 0.00 0.00 5830 Sundry Expense 0.00 0.00 **** for CSIRP BoD Meeting 22May03 Item 13. President's Report The next Board Meeting with include the Report of the Nominating Committee and a Report from the Auditor. It is recommended that CSIRP pay for return air fare so that the Secretary can attend the AGM, whose time obligations as Full Moon Project Director would make it difficult her to attend otherwise, [end]