CSIRP BoD Meeting 22 May 2003 MINUTES of the CANADIAN SOCIETY FOR INDEPENDENT RADIO PRODUCTION BOARD OF DIRECTORS MEETING held by telephone and convened from 640 Reid Street, Peterborough, Ontario on 22 May 2003 at the hour of 7:20 p.m,, EDT. P R E S E N T: Doug Samuel, Heather Majaury, Dominique Soutif, and John K Muir. R E G R E T S: Steve Wadhams and Janna Graham Notice of this meeting having been made to all Directors, and a majority of the Board being present in person or by telephone, the meeting was declared duly constituted and called to order at 7:20pm, with John Muir acting as Chair, and Heather Majaury acting as Secretary. An agenda, as circulated, was agreed upon. The minutes of the previous Board meeting were presented. UPON A MOTION duly made, seconded and carried unanimously, the minutes of the previous Board of Directors' meeting, held on 03 April 2003 were approved unanimously. Agenda Item #04 - CSIRP List of Important Dates were presented and announced. (* denotes changed from last meeting.) 01 May 03 Deadline for Application to CC re: FMOK 2004 24 May 03 "Transmissions sans Frontieres" (TSF) - Toronto * 09 Jun 03 Deadline Nominating Committee Report mailed to Membership * 12 Jun 03 Next CSIRP BoD Meeting * 27 Jun 03 Deadline for OTF: Creative Radio Imitative Progress Report. * 09 Aug 03 CSIRP BoD (Pre-AGM) Meeting 10 am ArtsCourt Ottawa & CSIRP AGM 11am ArtsCourt Ottawa * 10 Aug 03 CSIRP BoD Retreat Lac Bernard PQ * 17-23 Aug 03 Full Moon (Sackville NB) Agenda Item #05 - Communications a) Wavelength Progress Report Hal Doran is co-ordinating production with $500 allocated for outsourced design and layout - the estimate based on last year. FMOK 2003 is paying the same amount for an event advertisement in this issue. Publication date is set for 06 June 03 Report on past advertisers and payments still pending. c) Publicity & Brochures - membership , projects, etc. Deferred. d) Internet Entities - Control of host names and email lists associated with CSIRP needs to be sorted out ASAP. UPON A MOTION duly made, seconded and carried unanimously, the President shall be empowered to take the action necessary to resolve this matter. Agenda Item #06 - Membership It was noted that Hal Doran is preparing a membership list for the Nominating Committee and Wavelength mail out. Agenda Item #07 - Nominating Committee Dominique Soutif is the Chair of the Nominating Committee. He will present his report at the next Meeting. Notice needs to be mailed June 9, 2003. The Board expressed its thanks to Mr. Soutif for his work in this matter. Agenda Item #08 - Full Moon Report. Application for Full Moon 2004 was submitted to (Canada Council Ref # 3250-03-0027) on 01 May 03 by Janna Graham. A brief update from Janna Graham on the progress for Full Moon 2003 was presented (see attached). This year's site is set on the shore of the Fundy at Rockport NB, (about 25 kms southwest of Sackville) . Artists Chris Brookes & Rita McKeough, as well as catering arrangements are confirmed. There are eight participant spots remaining. It was noted that a contract of supply and service in the amount of $25,300 has been signed by CSIRP, CHMA & Janna Graham. Agenda Item #09 - OTF CRI Year 02 & 03 John Muir is the current CSIRP contact on this project. Year 2 Report Deadline is approaching. Last year the report was sent 27 June 2002. A meeting was held, for "Year 3" planning, in Waterloo Ontario on 11 April 2003. Stations from Peterborough, Guelph, Waterloo, and Hanover attended. Peterborough has submitted their proposal (see attached). Waterloo, Guelph and Hanover have still to submit proposals. It is also decided to cultivate one or two workshops in the north. A project manager may need to be hired in the fall. Agenda Item #10 - Matters Arising From Contracts and Resignations Matters pertaining to resignations and contracts was discussed. UPON A MOTION duly made, seconded and carried, the determination of money owed to Victoria Fenner as contractor not including damages. be made by the CSIRP Auditor and with the utmost dispatch. It was noted at this time it is the Board's intention to have this payment made by 15 June 2003. UPON A MOTION duly made, seconded and carried unanimously, it was resolved that letters will be written to Victoria Fenner and Barry Rueger in their joint and several capacities as former CSIRP Directors and Officers to affect return of any and all CSIRP property. Agenda Item #11 - Treasurer's Report Financial Statements for one year ending 31 March 2003 prepared by the Bookkeeper were presented (see attached). UPON A MOTION duly made, seconded and carried unanimously, CSIRP Board of Directors accepts the financial statements subject to revision and audit. The Board thanked Sally Clare and Douglas Samuel for their work in this matter. Agenda Item #13 - President's Report John Muir presented the President's report (see attached) UPON A MOTION duly made, seconded and carried unanimously, the President's report and recommendations were approved. The next CSIRP Board Meeting is set for Thursday, 12 June 2003 7:00pm, EDT by telephone. It was noted at that this will be that last scheduled Board Meeting before the AGM on 09 August 2003. There being no further business, the meeting was adjourned at 8:55 EDT. _______________________________ _______________________________ John K. Muir, President & Chair Heather Majaury, Board Member [end]